Assistant Business Office Manager

Westminster Towers Orlando in; Orlando (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Flexible Hours

Competitive Wages

Health Insurance

Fitness Facility Onsite

Vacation Pay

Free Covered Parking (Downtown Orlando

Discounted Meals & More!

Job summary

Westminster Towers Orlando is seeking an Assistant Business Office Manager (Finance) to manage accounts payable, invoicing, and collections for insurance clients, while assisting with bi-weekly payroll and payroll system reporting.

The role requires high school completion, at least two years of related experience, and strong Excel and Microsoft Office skills. The position offers flexible hours, health insurance, onsite fitness, and parking in downtown Orlando.

Qualifications

• High School diploma or equivalent required.
• At least 2 years related experience.
• Proficiency in Excel and data entry.
• Knowledge of Microsoft Office required.

Responsibilities

• Post cash and accounts payable transactions; enter ancillary charges and review invoices for accuracy.
• Handle accounts receivable, invoicing and collections for commercial insurance; follow up with insurers for timely payment.
• Assist BOM with payroll processing bi-weekly; run payroll reports in Kronos and UltiPro.
• Verify Medicare insurance benefits and send claims within 24 hours.
• Open and distribute daily mail; perform data entry and monthly reports as required.

Skills

Excel

Data entry

Microsoft Office

Education

High School diploma or equivalent

2 years related experience

Tools

Date entry systems

Job description

Assistant Business Office Manager (Finance)

ESSENTIAL JOB FUNCTIONS:

• RESPONSIBLE FOR POSTING CASH AND ACCOUNTS PAYBALE TRANSACTIONS. INCLUDES ENTERING ALL ANCILLARY CHARGES. REVIEW AND PROCESS INVOICES, THIS INCLUDES: CHECKING THEM FOR ACCURACY, CONTACTING VENDORS TO CLARIFY PRICING, DESCRIPTIONS, OR QUESTIONS REGARDING COMMUNITY RELATED INVOICES.

RESPONSIBLE FOR ACCOUNTS RECEIVABLE, INVOICING AND COLLECTIONS FOR COMMERCIAL INSURANCE COMPANIES. FOLLOW UP WITH INSURANCE COMPANIES TO ENSURE TIMELY PAYMENT.

ASSIST THE BOM WITH PROCESSING PAYROLL ON A BI-WEEKLY BASIS. PROCESS PAYROLL REPORTS IN KRONOS AND ULTIPRO.

CONTACT INSURANCE COMPANIES TO VERIFY INSURANCE BENEFITS FOR MEDICARE SUPPLEMENTAL PLANS.

CHECK MEDICARE REMITTANCE ADVICES DAILY. PREPARE AND SEND INSURANCE CLAIMS TO CORRECT INSURANCE COMPANY WITHIN 24 HOURS.

OPEN AND DISTRIBUTE DAILY MAIL.

DATA ENTRY AND MONTHLY REPORTS AS REQUIRED BY THE BUSINESS OFFICE MANAGER.

ESSENTIAL QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

• HIGH SCHOOL –OR- EQUIVALENT
• 2 YEARS RELATED EXPERIENCE
• EXCEL AND DATE ENTRY SKILLS
• MICROSOFT OFFICE KNOWLEDGE REQUIRED
• Join the Westminster Family today! We offer:
• Flexible Hours
• Competitive Wages
• Health Insurance
• Fitness Facility Onsite
• Vacation Pay
• Free Covered Parking (Downtown Orlando)
• Discounted Meals & More!

EOE, DFWP – “We honor those who have served.”

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

See job description