Assistant Business Manager

Prime Group; Fort Lauderdale (FL); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Professional development

Job summary

Prime Group in Fort Lauderdale, FL, seeks an Assistant Business Manager to support the Business Manager in operating a multifamily property. The role covers daily admin tasks, tenant relations, property maintenance, leasing activities, and financial management.

You will handle tenant communications, drive retention, ensure timely rent collection, enforce leases, manage COIs, and prepare property reports and budgets. Strong Excel/Word skills and real estate experience are required.

Qualifications

• Bachelor’s Degree in related fields to management, real estate or hotel management.
• Minimum 2 years related experience.
• Minimum of 3 years’ experience in property management.
• Previous experience working at a lease-up property.
• Self-directed and motivated; able to work in a collaborative environment.
• Strong analytical, written and oral communication skills; ability to multi-task.
• Expertise in Excel, Word and Property Management Software (Rent Manager / Yardi).

Responsibilities

• Maintain regular communication with tenants to assess needs and resolve issues.
• Foster tenant retention through effective communication and customer service.
• Ensure rents are collected in accordance with the property budget and lease terms.
• Enforce the collections process as necessary.
• Demonstrate understanding of leases and ensure compliance by tenants and staff.
• Uphold property rules and COIs for all tenants.
• Provide comprehensive reporting on property operations, including budgets, WOs, CAM, and income/expense variances.
• Hire, train, and supervise maintenance staff and management personnel.
• Act as liaison between maintenance and tenants to address requests.

Skills

Strong analytical skills

Excellent written and oral comms

Multi-tasking

Self-directed

Team collaboration

Customer service

Education

Bachelor’s Degree in management/real estate/hotel management

Tools

Excel

Word

Rent Manager

Yardi

Job description

Job Details

Job Location: Fort Lauderdale, FL 33304
Position Type: Full Time
Education Level: 4 Year Degree
Salary Range: $24.00 - $26.00 Hourly
Travel Percentage: Up to 25%
Job Shift: Day
Job Category: Property Management

Job Summary

The Assistant Business Manager supports the Business Manager in the efficient operation and management of a multifamily residential property. This role involves assisting with daily administrative tasks, tenant relations, property maintenance, leasing activities, and financial management.

Responsibilities

• Maintain regular communication with tenants to assess their needs and promptly resolve any issues.
• Foster tenant retention through effective communication and the delivery of exceptional customer service.
• Ensure all rents are collected in accordance with the property budget and tenant lease terms.
• Enforce the collections process as necessary.
• Demonstrate a thorough understanding of leases, ensuring compliance by both tenants and management personnel.
• Uphold property rules and regulations for all tenants, including managing Certificates of Insurance (COIs).
• Provide comprehensive reporting on property operations, including developing property-level budgets, tracking work orders, managing recoverable income, coding and approving invoices, reviewing and approving Common Area Maintenance (CAM) reconciliations, and understanding and reporting monthly income/expense variances.
• Utilize best practices to hire, train, and supervise maintenance technicians, property management personnel, and other reporting employees.
• Act as a liaison between maintenance staff and tenants to ensure all maintenance requests are appropriately addressed.

Qualifications

• Bachelor’s Degree in related fields to management, real estate or hotel management.
• Minimum 2 years related experience.
• Minimum of 3 years’ experience in property management.
• Previous experience working at a lease-up property required.
• Self-directed and motivated individual comfortable working in a collaborative environment.
• Strong analytical skills, excellent written and oral communication skills, ability to multi-task.
• Expertise in Excel, Word and Property Management Software (Rent Manager / Yardi).

Benefits

• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Collaborative and team-oriented work environment.
• Opportunities for professional development and career advancement within a growing organization.

Equal Opportunity Employer