Assistant Business Administrator

University of Houston System; Houston (TX); On-site; USD 43,000 - 50,000; Full time

Job summary

University of Houston System is seeking an Assistant Business Administrator to support the Department Business Administrator with budgetary, financial, and human resource operations in Houston. The role processes vouchers, travel requests, purchases, and expense reports while assisting with payroll and personnel actions.

Ideal candidates will have strong MS Office and PeopleSoft experience, and a solid understanding of university budgeting processes.

Qualifications

• 30 hours of college required; three (3) years of related work experience may be substituted for education
• Minimum of two (2) years of related work experience required
• No license or certification required

Responsibilities

• Processes financial and budget documents (vouchers, travel requests, purchases requisitions, expense reports)
• Administers personnel and payroll activities; reconciles payroll reports and processes eForms
• Researches and corrects reconciliation discrepancies with reallocations and journal vouchers
• Assists with cost center verifications
• Prepares reports for management use
• Participates in the annual budget development process
• Guides staff and faculty on business operations policies and procedures
• Acts as the point of contact in the absence of the Department Business Administrator

Skills

Analytical skills

Communication skills

Organizational skills

Time management

Education

30 hours of College

3 years of related work experience may substitute education

Tools

PeopleSoft Finance

PeopleSoft HR

Microsoft Excel

Zoom

Microsoft Teams

Job description

Department:M Davies College of BusinessSalary: $43,000 - $50,000

Description:

Job Summary

The Assistant Business Administrator assists the Department Business Administrator with the unit's budgetary, financial, and human resource operations.

Duties

• Processes a variety of financial and budgetary documents including, but not limited to, vouchers, travel requests, purchases requisitions, and expense reports
• Administers personnel and payroll activities, including reconciling payroll reports and processing of eForms (Personnel Action Requests, Position Requests, etc.)
• Researches and corrects reconciliation discrepancies with reallocations and journal vouchers.
• Assists with and may complete cost center verifications
• Prepares reports for management use
• Participates in the annual budget development process
• Assists with providing guidance to staff and faculty on business operations' related policies and procedures
• Serves as the point of contact in the absence of the Department Business Administrator

Marginal Duties

• Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

• May supervise Full Time, Part Time, and/or Student Employees

Delegation of Work:

• May regularly assign work to subordinate(s)

Supervision Given:

• May have primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.

Qualifications

Required Education:

• 30 hours of College
• Three (3) years of related work experience may be substituted for education

Required Experience:

• Minimum of Two (2) years of related work experience

License/Certification:

• None required

Preferred Qualifications

• Knowledge of PeopleSoft Finance or similar enterprise system
• Knowledge of PeopleSoft HR or similar enterprise system software
• Knowledge of Microsoft Excel
• Knowledge of Zoom & Microsoft Teams

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of a variety of accounting practices and financial tasks, and the related trends, issues, and accepted practices

Skills:

• Good technical skills, including proficiency in MS Office and PeopleSoft
• Strong analytical and problem solving skills
• Excellent interpersonal and communication skills
• Good organizational and time management skills

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements;
• Individuals have discretion about walking, standing, etc., and minimal exposure to physical risks.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.