College Business Administrator

University of Houston System; Houston (TX); On-site; USD 65,000 - 100,000; Full time

Job summary

University of Houston System seeks a College Business Administrator to oversee financial, budget, HR and operational policies for the college. The role coordinates with the Provost Office and enforces system and university policies to ensure compliance.

The successful candidate will have a Bachelor's degree plus several years in higher education finance or budgeting, with strong Excel and PeopleSoft experience and a proven ability to analyze data and prepare reports.

Qualifications

• Bachelor's degree required.
• Three years of finance or budget experience.
• Bachelor's degree in Business, Accounting, or Finance preferred.
• Five years of experience in a Higher Education budget or finance related area preferred.
• Experience with PeopleSoft required or beneficial.

Responsibilities

• Serves as a strategic partner to college leadership by developing and implementing financial and budgetary strategies.
• Coordinate with Budget Office to align college strategies with Provost Office budgets.
• Develop annual departmental budgets and monitor throughout the year with adjustments as needed.
• Provide analyses and guidelines to assist managers with planning and budgeting.
• Conduct monthly cost center reconciliations and resolve issues with department business staff.
• Prepare administrative and financial reports using data from PeopleSoft Finance/HR and ad hoc queries.
• Review and approve financial documents for expenditures, payroll, purchases, travel, and transfers.
• Coordinate annual departmental planning priorities and assessments with decision makers.

Skills

Data analysis

Advanced Excel

Communication

Time management

Confidential information handling

Education

Bachelor's degree

Bachelor's degree in Business, Accounting, or Finance

Tools

PeopleSoft

Job description

Department:Business OperationsSalary:Commensurate with education and experience.

The College Business Administrator applies a thorough and broad-based knowledge of financial, budget, human resources and business operational policies and procedures for the college. Monitors and maintains all financial transactions within the college. Coordinates with the Manager, Academic Affairs Business Operations to ensure financial strategies align with the Provost Office financial strategies. Enforces UHCL policy and procedures across the division and serves as a resource to ensure compliance with federal, state, UH System and UHCL policies and procedures.

Duties:

• Serves as a strategic partner to the College Dean and college leadership by utilizing data analytics and pro-forma projections to develop and implement college financial and budgetary strategies aligned with campus strategic plan and operations including assessing the impact of enrollment fluctuations to the college budget and operations.
• Coordinates with Chief Business Administrator to ensure college financial and budgetary strategies and applications are in line with the Provost Office budget strategies.
• Assists in developing annual departmental budgets and monitors throughout the year creating budget adjustments as necessary.
• Provides analyses, recommendations, and guideline interpretations to assist managers with planning and budget.
• Conducts monthly cost center reconciliations and researches/resolves problems and issues submitted by departmental business assistants concerning cost centers, as well as university policies and procedures.
• Meets quarterly with Budget Office and Accounting to review cost centers.
• Prepares and produces administrative and financial reports that require collaboration with other departments, compiling data from PeopleSoft Finance and HR, and/or using/writing queries to populate data for analysis.
• Reviews and approves all financial documents and contracts for the deposit and expenditure of funds including personnel/payroll requests, purchases, payments, travel, interdepartmental transfers, account creates/modifications, and work order requests. Also responsible for the transfer and/or reallocation of funds as needed and review and approval of annual inventory reports.
• Coordinates the development and submission of annual departmental planning priorities, strategic plans, and assessments reports. Provides support to decision makers through data analysis.
• May provide supervision to departmental staff, including defining job duties, setting performance development plans/goals and conducting annual performance reviews.
• Processes Human Resources electronic form requests that pertain to job and position data and perform related duties as assigned.

Required Qualifications:

1. Bachelor's degree
2. Three years of finance or budget experience.

Preferred Qualifications:

1. Bachelor's degree in Business, Accounting, or Finance
2. Five years of experience working in a Higher Education budget or finance related area.
3. Experience with PeopleSoft.

Knowledge, Skills and Abilities:

• Ability to compile and analyze financial reports and statistical data.
• Excellent organizational skills.
• Ability to prioritize busy workload and handle multiple projects and tasks in a timely manner.
• Advanced Excel skills.
• Ability to produce adhoc reports through interfacing with human resources and financial software.
• Excellent written and oral communication skills.
• Ability to maintain confidential information and handle delicate issues tactfully.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.