Assistant, Board & Committee Administration

Jewish Federation of Greater Vancouver; Arizona; Hybrid; USD 37,884 - 41,328; Part time

Benefits offered by this job

Flexible part-time hours

Mentorship and skill-building

Vacation pay

Early office closures

Job summary

The Jewish Federation of Greater Vancouver is seeking a Board & Committee Administrative Assistant to provide essential administrative and logistical support for the organization’s Board of Directors. This part-time, hybrid position focuses on coordinating meetings and ensuring smooth governance processes.

Responsibilities include scheduling, documentation, and maintaining records. Ideal candidates should have strong organizational skills, fluency in English, and experience with office tools. The role offers excellent mentorship and exposure to nonprofit governance.

Qualifications

• Must have strong organizational skills and the ability to multitask.
• Fluent in English with excellent drafting skills.
• Basic typing proficiency and attention to detail.

Responsibilities

• Coordinate scheduling for Board and committee meetings.
• Prepare and distribute meeting materials.
• Draft and format meeting minutes.

Skills

Organizational skills

Fluency in English

Computer literacy

Confidentiality

Meeting coordination

Tools

Microsoft Office

Google Workspace

Zoom

Teams

Job description

Position Summary

The Board & Committee Administrative Assistant provides essential administrative and logistical support to the organization’s Board of Directors and select committees. The role focuses on coordination, documentation, and organization, helping ensure meetings run smoothly, materials are prepared on time, and governance processes are well supported.

Duties & Responsibilities

• Coordinate scheduling for Board and committee meetings, including calendar management, meeting invitations, virtual meeting set‑up, catering and room booking.
• Prepare and distribute meeting materials such as agendas, briefing notes, and reports.
• Draft and format meeting minutes and maintain accurate records and archives.
• Track action items and follow up on outstanding materials as needed.
• Assist in preparing and updating Board and committee onboarding materials.
• Help maintain governance documents, templates, and reference materials.
• Support the development and ongoing maintenance of a centralized Board information portal or shared drive, ensuring materials are well organized, current, and easy to access.
• Provide administrative support for Board retreats and in‑person meetings, including logistics, materials, and scheduling.
• Maintain organized digital filing systems related to Board and committee work.
• Support other light administrative tasks related to governance and executive operations as needed.

Qualifications

• Strong organizational skills with the ability to multitask efficiently in a fast‑paced environment.
• Fluency in spoken and written English, with the ability to draft clear and accurate meeting materials and minutes.
• Basic typing speed with attention to proofreading details.
• Computer and AI literacy with good knowledge of office equipment such as computers, printers, and scanners.
• Comfort working with calendars and documents and basic administrative tools (e.g., Microsoft Office / Google Workspace). Familiarity with Adobe, Canva, Microsoft Dynamics (CRM), and other relevant digital tools is an asset.
• Ability to handle confidential information with professionalism and discretion.
• Interest in nonprofit work, governance, or administration.

Preferred (but not required)

• Previous experience with meeting coordination, note‑taking, or administrative support (including school, volunteer, or internship experience).
• Familiarity with virtual meeting platforms (e.g., Zoom, Teams).

About Us

Jewish Federation of British Columbia is the central planning, convening, facilitating, and fundraising organization for the local Jewish community and works collaboratively with more than three dozen partner organizations, unifying their work.

What This Role Offers

• Hands‑on experience supporting Board governance in a nonprofit environment.
• Exposure to senior leadership, committees, and organizational decision‑making.
• Flexible part‑time hours suited to students or early‑career professionals.
• Mentorship and skill‑building in administration, documentation, and organizational operations.

Benefits

• Vacation pay in line with BC Employment Standards.
• Early Office Closures at 3 PM on Fridays.
• Free Staff Parking.
• Membership Discount to the Jewish Community Centre of Greater Vancouver.

Details and How to Apply

• Compensation: $27.50–$30 per hour, commensurate with experience, based on a 10‑ to 15‑hour work week.
• Schedule: Part‑time, one‑year contract with the possibility of extension. The role averages 10–15 hours per week and requires availability for early morning or evening meetings up to twice per month.
• Work Location: Hybrid. Primarily remote, with in‑office attendance required for Board and committee meetings as needed.
• To apply, send your resume and cover letter (quoting “Assistant, Board & Committee Administration” in the subject line) to [e-mail]. Tell us how you can use your skills to benefit our team and our community.