Senior Operations Coordinator, Regional Communities

Jewish Federation of Greater Vancouver; Arizona; On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Extended Healthcare

Life & Travel Insurance

RRSP Match

3 Weeks Paid Vacation

Free Staff Parking

Maternity/Paternity Leave Bridging &  

Job summary

Jewish Federation of British Columbia is seeking a Senior Operations Coordinator, Regional Communities, to serve as the operational hub for Community Connectors across BC, ensuring tools and support are available.

You will partner with finance, marketing, and other departments to build efficient workflows, manage budgets and data, and plan the Regional Communities Summit. This role emphasizes problem solving and building scalable systems to support regional communities.

Qualifications

• 3–5 years of experience in operations, program coordination, or administrative management in a nonprofit or community-focused org.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Experience coordinating across multiple teams or stakeholders.
• Strong financial and administrative skills, including budget tracking and expense reconciliation.
• Experience organizing conferences, events, or large meetings.
• Experience using CRM systems (Microsoft Dynamics preferred).
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace; AI productivity tools an asset.
• Continuous improvement mindset with the ability to streamline processes.
• Professionalism and discretion with confidential information.
• Post-secondary education in nonprofit management, business, or related field; equivalent experience.

Responsibilities

• Serve as the primary operational contact for Community Connectors across British Columbia.
• Coordinate requests between Connectors and internal operation departments (finance, marketing).
• Develop, document, and continually improve workflows, data, templates, and SOPs.
• Maintain a centralized library of resources, tools, and reference materials.
• Support onboarding of new Connectors and provide ongoing administrative guidance.
• Track budgets and expenses, ensuring accuracy and alignment with approved allocations.
• Prepare regular reports and dashboards on activities, engagement, budgets, and outcomes.
• Maintain accurate records within Microsoft Dynamics CRM and ensure data quality.
• Assist with annual budgeting and financial reporting with Finance.
• Lead the administrative planning and coordination of Federation's annual Regional Communities Summit.
• Coordinate meetings, trainings, and provincial initiatives throughout the year.
• Coordinate marketing and communications requests through intake process.
• Maintain monthly calendar of regional events.
• Collect photos, testimonials, and post-event information for storytelling and reporting.
• Ensure Connectors have access to brand assets, templates, and guidelines.
• Identify operational challenges and propose practical solutions.
• Improve internal processes for consistency, efficiency, and collaboration.
• Support special projects and organizational initiatives.

Skills

Operations

Project coordination

Administrative management

Budgeting

Communication

Education

Post-secondary education in nonprofit management, business administration, community development, or related field

Tools

Microsoft Dynamics CRM

Microsoft Office

Google Workspace

Zoom

Canva/Adobe

Job description

Position Summary:

The Senior Operations Coordinator, Regional Communities serves as the operational hub for Federation's team of Community Connectors working throughout British Columbia. Acting as the central point of coordination, this role ensures Connectors have the tools, information, and internal support they need to successfully serve their communities.

Working closely with Federation’s operation and service providing departments, the Senior Operations Coordinator develops efficient systems, manages budgets and data, coordinates cross-departmental initiatives, and oversees the administrative planning of Federation's annual Regional Communities Summit.

This role is ideal for someone who enjoys building systems, solving operational challenges, and keeping many moving pieces running smoothly.

Responsibilities include but are not limited to:

Connector Operations & Coordination

• Serve as the primary operational contact for Community Connectors across British Columbia.


• Coordinate requests between Connectors and internal operation departments (such as finance and marketing), ensuring timely support and follow-through.


• Develop, document, and continually improve workflows, data, templates, and operating procedures.


• Maintain a centralized library of resources, tools, and reference materials.


• Support onboarding of new Connectors and provide ongoing administrative guidance.

Budget, Reporting & Data Management

• Track Connector budgets and expenses, ensuring accuracy and alignment with approved allocations.


• Prepare regular reports and dashboards on activities, community engagement, budgets, and outcomes.


• Maintain accurate records within Microsoft Dynamics CRM and ensure data quality.


• Support annual budgeting and financial reporting in collaboration with Finance.

Events & Project Management

• Lead the administrative planning and coordination of Federation's annual Regional Communities Summit, including logistics, scheduling, materials, registrations, vendor coordination, and budget tracking.


• Coordinate additional meetings, training sessions, and provincial initiatives throughout the year.

Communications and Marketing

• Coordinate marketing and communications requests from Connectors, ensuring they’re submitted through the appropriate intake process, required information is complete, timelines are realistic, and projects are tracked through completion.


• Maintain a monthly calendar of regional community events and dates.


• Collect photos, videos, testimonials, and post-event information from regional communities to help the Communications & Marketing team with storytelling and overall communications and impact reporting.


• Ensure Connectors have access to the latest brand assets, templates, and guidelines.

Continuous Improvement

• Identify operational challenges and recommend practical solutions.


• Improve internal processes to create greater consistency, efficiency, and collaboration across Federation.


• Support special projects and organizational initiatives as required.

Qualifications

We're looking for someone who combines exceptional organizational skills with strong judgment, initiative, and a passion for helping others succeed.

You will ideally bring:

• 3-5 years of experience in operations, program coordination, or administrative management, ideally within a nonprofit or community-focused organization.


• Outstanding organizational and time management skills with the ability to manage multiple priorities simultaneously.


• Experience coordinating across multiple teams or stakeholders.


• Strong financial and administrative skills, including budget tracking and expense reconciliation.


• Experience organizing conferences, events, or large meetings.


• Experience using CRM systems (Microsoft Dynamics preferred).


• Excellent written and verbal communication skills.


• Strong digital literacy, including Microsoft Office, Google Workspace, and AI productivity tools. Experience with Canva, Adobe, or similar software is an asset.


• A continuous improvement mindset with the ability to identify opportunities to streamline processes.


• Professionalism, discretion, and sound judgment when handling confidential information.


• Post secondary education in nonprofit management, business administration, community development, or a related field; equivalent experience considered.

Assets

• Experience working in the nonprofit sector.


• Experience supporting geographically dispersed staff or volunteers.


• Familiarity with budgeting and grant administration.


• Experience creating Standard Operating Procedures (SOPs) or operational documentation.


• Experience with Microsoft Teams and Zoom.

About Us:

Jewish Federation of British Columbia is the central planning, convening, facilitating, and fundraising organization for the local Jewish community and works collaboratively with more than three dozen partner organizations, unifying their work.

Together, we touch the lives of thousands of community members—Jewish and non-Jewish—locally, in Israel, and around the world.

Our core values:

• Chesed - loving kindness


• Tzedakah - justice, charity


• Klal Israel - unity of the Jewish people


• Tikkun Olam - repairing the world

Why Work for Jewish Federation:

• Meaningful work that strengthens and protects the Jewish community, locally, throughout BC and in Israel


• A sincere and supportive workplace culture grounded in collaboration, excellence, and care


• Investment in employee growth through training and professional development

Benefits

• Extended Healthcare, including Vision & Dental


• Life & Travel Insurance


• RRSP Match


• 3 Weeks Paid Vacation in addition to Jewish Holidays, and Statutory Holidays Closures


• Early Office Closures at 3 PM on Fridays


• Competitive Maternity/Paternal Leave Bridging & Top-Up after 2 years of service


• Free Staff Parking


• Membership Discount to the Jewish Community Centre of Vancouver

Compensation & Work Details

• Salary range: $56,000 to $60,000 per annum


• Schedule: Full-time, Permanent - based on a 35-hour work week


• Work location: In-person, Vancouver

Jewish Federation is committed to equal opportunity and equal treatment for every prospective and current employee. We value diversity in the workplace and believe our work is stronger when it benefits from the experience and knowledge of a diverse team.