Administrative Assistant

Jewish Federation of Greater Kansas City; Overland Park (KS); On-site; USD 27,552 - 34,440; Part time

Job summary

The Jewish Federation of Greater Kansas City is seeking an Administrative Assistant to provide high-level support to executive leadership, the Board, and staff. This part-time, in-office role runs Monday to Thursday 9AM-3PM with 1-2 evenings monthly, helping maintain calendars, coordinate meetings, and prepare confidential documents.

Ideal candidates are proactive problem solvers with exceptional organizational and communication skills, exercising sound judgment and professionalism in a

Qualifications

• Proven experience as an executive or administrative assistant supporting senior leadership.
• Strong organizational and communication skills with attention to detail.
• High level of discretion and ability to handle confidential information.
• Bachelor’s degree preferred or equivalent experience.
• Experience in nonprofit or Jewish communal setting is a plus but not required.

Responsibilities

• Provide comprehensive administrative support including calendar management, scheduling, and coordination of meetings and events.
• Serve as a primary liaison between executives, staff, and external stakeholders, ensuring professional and timely communication.
• Prepare, review, and maintain correspondence, reports, presentations, and other documents with a high degree of accuracy and confidentiality.
• Coordinate travel arrangements, itineraries, and logistics for leadership as needed.
• Assist in managing priorities and follow-up on action items to ensure deadlines and goals are met.
• Support leadership in preparing for board meetings, donor interactions, and other high‑level engagements.
• Uphold discretion in handling sensitive and confidential information while representing the organization with professionalism.
• Other duties as assigned.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Stakeholder coordination

Interpersonal skills

Education

Bachelor’s degree preferred

Tools

MS Office

Job description

The Administrative Assistant is a key member of the Jewish Federation of Greater Kansas City team, providing high-level administrative support to executive leadership, the Board of Directors, and staff. This role ensures smooth and efficient operations, fosters a professional and welcoming environment, and contributes to the success of Federation programs and initiatives.

The ideal candidate is a proactive problem-solver with exceptional organizational and communication skills, exercising sound judgment, discretion, and professionalism in a dynamic, mission-driven environment.

This position reports directly to the Chief of Staff and works closely with the President & CEO, Chief Operating Officer, and the broader Federation staff.

This is a part-time, non-exempt position working in-office Monday to Thursday from 9AM-3PM and 1-2 evenings a month.

Key Responsibilities

• Provide comprehensive administrative support including calendar management, scheduling, and coordination of meetings and events.
• Serve as a primary liaison between executives, staff, and external stakeholders, ensuring professional and timely communication.
• Prepare, review, and maintain correspondence, reports, presentations, and other documents with a high degree of accuracy and confidentiality.
• Coordinate travel arrangements, itineraries, and logistics for leadership as needed.
• Assist in managing priorities and follow-up on action items to ensure deadlines and goals are met.
• Support leadership in preparing for board meetings, donor interactions, and other high‑level engagements.
• Uphold discretion in handling sensitive and confidential information while representing the organization with professionalism.
• Other duties as assigned.

Qualifications and Skills

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
• Exceptional organizational and time‑management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills; ability to draft professional correspondence and materials.
• High level of discretion, integrity, and judgment in handling confidential information.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with other productivity tools.
• Strong problem‑solving skills and proactive approach to anticipating needs.
• Ability to build positive relationships and interact effectively with diverse stakeholders, including board members, donors, and community partners.
• Bachelor’s degree is preferred or equivalent combination of education and experience.
• Experience in a nonprofit or Jewish communal setting is a plus but not required.

About the Jewish Federation of Greater Kansas City

Jewish Federation of Greater Kansas City is the heart of the Kansas City Jewish community. We build community by bringing people together, strengthening Jewish identity, developing leaders and inspiring generosity in order to fulfill our mission of sustaining and enhancing Jewish life at home and around the world. We ensure a healthy, vibrant Jewish community now and into the future.

Our annual campaign raises more than $5.5 million from approximately 1,100 donors. We provide grant funding to local agency partners and partners in Israel or overseas, as well as grants to national partner organizations.

Salary Range: $20-25 per hour

Please submit your resume to [e-mail]