Administrative Assistant- Kansas City

The Jewish Federations of North America; Overland Park (KS); On-site; USD 27,552 - 34,440; Part time

Job summary

The Jewish Federation of Greater Kansas City is seeking an Administrative Assistant to provide high-level support to executive leadership, the Board of Directors, and staff. This in-office, part-time role ensures smooth operations and a welcoming environment for Federation programs and initiatives.

Reporting to the Chief of Staff, the ideal candidate will be a proactive problem-solver with exceptional organizational and communication skills, capable of handling confidential information with

Qualifications

• Proven experience supporting senior leadership.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication; professional drafting.
• Ability to handle confidential information with discretion.
• Experience in nonprofit or Jewish communal setting is a plus.

Responsibilities

• Provide calendar management, scheduling, and coordination of meetings and events.
• Serve as a primary liaison between executives, staff, and external stakeholders.
• Prepare, review, and maintain correspondence, reports, presentations, and other documents with confidentiality.
• Coordinate travel arrangements, itineraries, and logistics for leadership.
• Assist in managing priorities and follow-up on action items to meet deadlines.
• Support leadership in preparing for board meetings and donor engagements.
• Uphold discretion in handling sensitive information while representing the organization.
• Other duties as assigned.

Skills

Executive Assistant experience

Administrative support

Time-management

Written and verbal communication

Discretion and confidentiality

Microsoft Office proficiency

Relationship building withStakeholders

Proactive problem-solving

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Administrative Assistant is a key member of the Jewish Federation of Greater Kansas City team, providing high-level administrative support to executive leadership, the Board of Directors, and staff. This role ensures smooth and efficient operations, fosters a professional and welcoming environment, and contributes to the success of Federation programs and initiatives.

The ideal candidate is a proactive problem-solver with exceptional organizational and communication skills, exercising sound judgment, discretion, and professionalism in a dynamic, mission-driven environment.

This position reports directly to the Chief of Staff and works closely with the President & CEO, Chief Operating Officer, and the broader Federation staff.

This is a part-time, non-exempt position working in-office Monday to Thursday from 9AM-3PM and 1-2 evenings a month.

Key Responsibilities

• Provide comprehensive administrative support including calendar management, scheduling, and coordination of meetings and events.
• Serve as a primary liaison between executives, staff, and external stakeholders, ensuring professional and timely communication.
• Prepare, review, and maintain correspondence, reports, presentations, and other documents with a high degree of accuracy and confidentiality.
• Coordinate travel arrangements, itineraries, and logistics for leadership as needed.
• Assist in managing priorities and follow-up on action items to ensure deadlines and goals are met.
• Support leadership in preparing for board meetings, donor interactions, and other high-level engagements.
• Uphold discretion in handling sensitive and confidential information while representing the organization with professionalism.
• Other duties as assigned.

Qualifications and Skills

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills; ability to draft professional correspondence and materials.
• High level of discretion, integrity, and judgment in handling confidential information.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with other productivity tools.
• Strong problem-solving skills and proactive approach to anticipating needs.
• Ability to build positive relationships and interact effectively with diverse stakeholders, including board members, donors, and community partners.
• Bachelor’s degree is preferred or equivalent combination of education and experience.
• Experience in a nonprofit or Jewish communal setting is a plus but not required.

Salary Range: $20-25 per hour