Administrative Assistant - AH

Front-Porch; Santa Barbara (CA); On-site; USD 34,000 - 36,000; Part time

Job summary

Front Porch in Santa Barbara, CA is seeking an Administrative Assistant for a part-time, hourly position (less than 36 hours per week).

You will support the Executive Director and management with data gathering, reporting, scheduling, and confidential administrative tasks; HS diploma preferred and compensation range listed. This role offers an hourly wage and the chance to contribute to daily operations.

Qualifications

• High School diploma or GED required or equivalent.
• 1–2 years related administrative experience preferred.

Responsibilities

• Assist the Executive Director and executive management in duties.
• Provide analytical administrative support for routine and non-routine tasks.
• Analyze problems, compile data, prepare reports, and recommend actions.
• Plan conferences, schedule meetings, and take minutes.
• Attend in-service meetings and ensure compliance with policies.

Skills

Administrative

Customer service

Data analysis

Report preparation

Meeting coordination

Vendor communication

Education

High School diploma or GED

Job description

US:CA:Santa Barbara | Administrative | Part Time, Hourly, < 35.99 hours a week

24.81 - 26.00 USD per hour

Posted a week ago

Description

Grace Village-AH is hiring!!

Pay Range: $24.81 - $26.00

Summary:
Assists the Executive Director and/or Executive management in the execution of his/her duties. Provides analytical and specialized administrative support of routine and non-routine tasks. Analyzes problems, determines approach, compiles and analyzes data, prepares reports and recommends appropriate action. Work is generally of a confidential nature and requires a broad working knowledge of departmental and Company practices, policies and procedures.

• Administrative Assist
• Provides quality Customer Service efficiently to residents, families, co-workers and vendors in a manner to ensure satisfaction
• Assists the Executive Director and/or Executive management in the execution of his/her duties
• Provides specialized administrative support of routine and non-routine tasks
• Contacts company personnel at all organizational levels to gather information and prepare reports
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory staff
• Plans conferences, sets up meetings and takes minutes Schedules appointments, gives information to callers, composes and sends correspondence
• Additional assignments may be found in various functional areas of the company such as finance/business office, marketing, human resources etc
• Performs all duties in a safe and efficient manner Reports any safety hazards and/or accidents to supervisor
• Attends all mandatory in-service meetings Complies with all department and facilities policies and procedures
• Front Porch is committed to the prevention of accidents by providing equipment with safeguards, personal safety equipment on jobs which require it, and adequate safety instructions to all employees
• All employees are required to follow safe work habits in order to prevent injuries to themselves, residents, visitors or other employees

Education with Equivalent Qualifications:

Nonessential:

• High School diploma or GED

Experience with Equivalent Qualifications:

Nonessential:

• 1-2 years related experience and/or training

Compensation Disclaimer: The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate’s knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and criminal background clearance.