Assistant, Administrative, Health Sciences

Guilford Technical Community College; United States; On-site; USD 36,000 - 44,000; Full time

Job summary

Guilford Technical Community College (GTCC) is seeking an Administrative Assistant for the Health Sciences division. The role performs a broad range of clerical and support duties to ensure smooth daily operations, including payroll, contracts, purchasing, data entry, and records management.

Ideal candidates will have an Associate degree or equivalent experience, strong Microsoft Office skills, and the ability to work independently with discretion.

Qualifications

• Associates Degree in Business Administration, Office Management or related field, or at least four years’ related admin experience.
• Bachelor’s Degree in Business Administration, Office Management or related field preferred.
• Two+ years of related administrative experience in an academic or similar setting.
• Proficiency with Microsoft Office, word processing, spreadsheets and databases.

Responsibilities

• Provide administrative and support functions for the Division of Health Sciences.
• Prepare payroll, contracts, assist with purchasing, data entry, and record-keeping.
• Schedule meetings, arrange travel, assist with budget management and minutes.

Skills

Microsoft Office

Data entry

Scheduling

Communication

Education

Associate degree in Business Administration, Office Management or related field

Bachelor’s Degree in Business Administration, Office Management or related field

Tools

Colleague

Access

Job description

Assistant, Administrative, Health Sciences

Pre-employment testing is a requirement for this position.

Position Information

Job Title

Job Title Assistant, Administrative, Health Sciences

Status

Status Regular

Full Time/Part Time

Full Time/Part Time Full-time

Location

Location Jamestown Campus

Job Description

At Guilford Technical Community College ( GTCC ), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative individuals to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC , you’ll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.

The administrative assistant provides a wide variety of administrative and support functions for the Division of Health Sciences. The administrative assistant will at times work independently by taking initiative to ensure efficient daily operations, collaborates with a wide range of internal and external college constituencies to support the unit effectively. Responsibilities include, but are not limited to the following: prepare payroll, create contracts, assist with purchasing processes, perform word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes.

Min Salary $40,172.55

Mid Salary $45,194.12 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience.

Duties/Functions

Contacts

Education Required

Associates Degree in Business Administration, Office Management or related field, or at least four years’ of related administrative experience.

Education Preferred

Bachelor’s Degree in Business Administration, Office Management or related field

Experience Required

• Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas:
  • Thorough knowledge of office practices, procedures and equipment to include basic accounting practices to track budget and expenditures
  • Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications

• More than 2 years of recent progressively responsible experience providing administrative support
• Experience in an academic setting
• Recent experience with an enterprise student information system (e.g., Colleague)
• Possess an intermediate knowledge of database programs (e.g., Access)

• Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation and communication software. Willingness to be continually updated in these skills.
• Ability to work independently with limited supervision.
• Demonstrate initiative in upgrading skills with professional developmental opportunities.
• Ability to handle paperwork and confidential information with discretion and sensitivity.
• Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks.
• Ability to work efficiently and calmly under pressure.
• Strong verbal skills and personable manner in dealing with the public in person and on the phone.
• Ability to compose correspondence with correct punctuation and grammar.
• Strong proof reading skills.
• Ability to communicate effectively both orally and in written form.
• Punctuality and flexibility in time management.
• Neat, professional appearance and attire.
• Accuracy and attention to detail is a must.
• Ability to organize and maintain files for ready access.
• Must be willing to work flexible schedules as needed. Will be in constant contact with public at all times.

KSA Preferred

Department/Job Specific Requirements

• Highly proficient in multitasking
• Exceptional skilled use of computer applications and platforms
• Autonomous in identifying daily tasks
• Could involve travel to multiple campuses

Physical Demands

Physical Activity: Primarily sitting
Environmental Hazard(s): <15%
Lifting: 20<->50lbs.

601 E. Main Street P.O. Box 309 Jamestown, NC 27282