Assistant- Accounting

southtexascollege; McAllen (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

South Texas College seeks an Accounts Payable Accounting Assistant to handle invoice processing, supplier payments, and reconciliations. The role requires attention to detail and strong communication to support faculty, staff, and external requesters.

The position involves using Workday and Microsoft Office, with opportunities to train and participate in AP roundups. Evening/weekend work and travel within the college district may be needed.

Qualifications

• Associate's degree or 60 college hours required.
• One year of accounting or AP experience preferred.
• Experience in higher education is a plus.

Responsibilities

• Process invoices and ensure timely payments to suppliers.
• Perform three-way matching for POs, receipts, and invoices.
• Reconcile vendor statements and resolve discrepancies promptly.
• Support AP guidelines and respond to billing inquiries.
• Assist with AA Roundups and How-To sessions as needed.
• Provide excellent customer service to faculty and staff.

Skills

Accounts Payable

Attention to detail

Microsoft Office

Communication

Teamwork

Education

Associate's degree or 60 credit hours

Tools

Workday

Excel

Job description

Special Instructions

Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:Social Security NumberDate of BirthAgeCitizenship StatusGenderEthnicity/RaceMarital StatusApplicant Photos

A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts

Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts

Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Business Office (Accounts Payable)

General Statement of Job

The Accounts Payable Accounting Assistant is responsible for, among other duties: invoice processing, research, supplier payments, reviewing billing inquiries, and disputes. Ensures timely payment of invoices to suppliers. Assists employees with accounts payable guidelines and procedures and uses judgement to analyze supplier accounts, in addition to other related duties.

Specific Duties and Responsibilities

Essential Functions:

• Responsible for timely payments by processing reconciliation of supplier along with review and clearing of monthly staff reports.
• Perform three-way matching for purchase orders, receipts, and supplier invoices, using AP automation tools and workflows in Workday to ensure efficient and accurate invoice processing.
• Reconcile vendor statements, maintaining vendor accounts, and resolve discrepancies in a timely manner.
• Payments processed include but are not limited to supplier invoicing and performs review of payment related to prepaid expenses and IRS documentation.
• Assists and participates with AA Roundups and How-To sessions as needed.
• Provides excellent customer service to South Texas College faculty and staff as well as external requesters.
• Responsible and accountable for all tasks and responsibilities assigned.
• Assists and cross trains between related positions within department and assists other Business Office departments as needed.
• Complies with South Texas College policies and department procedures.
• Performs other duties as assigned.

Required Education and Experience

To qualify, one of the following must be met: Associate's degree A minimum of 60 earned college hours

• At least one (1) year of accounting experience, preferred.
• Experience in a higher education institution, preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Familiarity with business practices and willingness to become familiar with departmental goals.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read and interpret business related documents and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy. In addition, subject to a federal background check. Must have or qualify for a valid Texas driver's license and proof of liability insurance.

Physical Requirements

Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Bending the body downward and forward by bending leg and spine. Perceiving attributes of objects, such as size, shape, temper