Assistant Account Executive

NKSFB, LLC; Torrance, Northern (CA, KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

PTO: 15 days/year

401(k) with employer match

Holidays: 10 + floating day

Hybrid work schedules

Medical, dental, vision coverage

Flexible Spending Accounts

Life and AD&D insurance

Voluntary Life and AD&D coverage

disability coverage

Wellness programs

Pet insurance

Job summary

NKSFB, LLC is the largest business management firm in the country, offering concierge-style services to artists, athletes, and executives. We seek an Assistant Account Executive in Torrance, CA to streamline AP tasks, maintain professionalism, and support the Account Executive in a high-volume environment.

You will work with QuickBooks or similar tools, review invoices, reconcile expenses, and help ensure accuracy and confidentiality in financial documentation.

Qualifications

• Strong verbal and written communication skills.
• Self-motivated with excellent organization.
• Attention to detail and ability to multi-task.
• Ability to work well with a team and pitch in when needed.

Responsibilities

• Receive invoices from vendors and process using our accounting software.
• Review credit card statements and process high-volume entries.
• Ensure timely processing of all transactions with client vendors.
• Perform coding tasks, purchase orders, and requisition deliveries per policy.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Associates or Bachelor’s degree in Accounting or related field

Tools

QuickBooks

Eton

AgilLink

Job description

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.

The Role:

We are hiring the next Assistant Account Executive in our Torrance, CA office. This person will join one of the Business Management teams, and streamline a high volume of accounting tasks, assuring maximum consistency with information. If you have an interest in accounting and the music and entertainment industry, this is a career opportunity to work with an array renowned musicians and entertainers. Within our supportive corporate environment, there are many avenues and areas to advance your career. The ideal candidate is a confident and professional communicator, with exceptional time management and organizational skills. You are interpersonal and believe in developing and maintaining a professional relationship with colleagues; all while performing the following duties/day-to-day activities:

What You Will Do:

• Receive invoices from vendors. Review and process using our accounting software and adhere to standard company procedures to document purchases.
• Review credit card statements and balances. Process high volume credit card statements with significant amounts of entries per month.
• Ensure efficient and timely processing of all transactions with client vendors.
• Perform all coding tasks, purchase order generation, and requisition deliveries according to company purchasing policies. Ensure accurate automated reports can be extracted from the information.
• Always maintain professionalism and confidentiality to safeguard confidential, sensitive information.
• Support Account Executive with completing high volume Accounts Payable tasks such as: check runs, month end reconciliation, spending analysis, and audits.
• Analyze discrepancies on invoices, and research to discover the source of the issue.
• Ensure all disbursements are correct and suggest procedure changes to mitigate future errors.
• Exercise integrity and transparency in financial documentation, alerting other personnel if there is suspicion of fund misappropriation.
• Create commission reconciliation schedules for non-touring clients.
• Other related duties as assigned.

What You Need To Succeed:

• Competency in Microsoft applications including Word, Excel and Outlook.
• Self-motivated with excellent organization skills.
• Strong verbal and written communication skills a must.
• Attention to detail and ability to multi-task is an asset.
• Strong organizational and problem-solving skills.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Ability to work well with a team and pitch in when needed.

What Will Set You Apart:

• Associates or Bachelor’s degree in Accounting or other Business related field .
• 1 or more years working in a Business Management environment.
• 1 or more years of experience working in an Accounts Payable Department.
• 1 or more years of QuickBooks, Eton, or AgilLink experience.

Physical Requirements:

• The role requires standing, walking, crouching, and lifting up to 15 pounds.
• The position involves frequent use of hands as well as reaching with hands and arms.
• The employee will regularly be required to talk, hear, see, and sit.
• The work environment may involve a moderate to loud noise level.

Salary Range:

The salary range for this role is $55,000 – $65,000 and represents the firm’s good faith and reasonable estimate of the range of compensation at the time of posting. Actual compensation will be dependent upon several factors, including but not limited to, the candidate’s relevant experience, qualifications, and location.

What We Offer:

NKSFB is proud to provide a generous range of benefits and rewards designed to support the well-being, security, and overall satisfaction of our employees. As part of our team, you can look forward to:

• Accrue 15 PTO days annually, giving you time to rest and recharge.
• A 401(k) plan with quarterly employer match contributions, when eligible, to help you build your financial future.
• Ten paid holidays each year, plus one extra floating holiday for added flexibility.
• Summer work hours, to allow you to leave work early on designated dates.
• Hybrid work schedules, if applicable, to increase commute convenience.
• Comprehensive medical, dental, and vision coverage to support your health and wellness.
• Access to Flexible Spending Accounts to help manage eligible healthcare and dependent care expenses.
• Basic Life and AD&D insurance for added peace of mind.
• Voluntary Life and AD&D coverage for additional protection.
• Long-term Disability benefits to support you during unexpected challenges.
• Voluntary Critical Illness, Cancer, Hospital Indemnity, and Accident coverage for expanded financial security.
• Wellness activities to promote awareness of the importance of your health across all aspects of your life.
• Pet insurance options so your furry family members are covered too.

NKSFB, LLC is an Equal Opportunity Employer and is committed to diversity and inclusion. If you’re a qualified candidate with a disability and you need reasonable accommodation to apply for this position, please contact us at [e-mail].

We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy.