Assets Coordinator: Live Events & Global Tours

TAIT; Lititz (Lancaster County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision

HSA contributions

401(k) plan

Paid vacation

Parental leave

Job summary

TAIT in Lititz, PA is seeking an Asset Coordinator to ensure the seamless flow of equipment for live events. You will track, organize, and distribute assets, coordinating with production teams, vendors, and project managers to ensure timely availability, maintenance and returns.

If you are detail‑oriented and well organized, you will maintain accurate asset records and contribute to the efficiency of our shows. This role offers growth within TAIT's global live events network.

Qualifications

• Familiarity with basic mechanical and electrical systems.
• 4+ years of experience in entertainment or similar fast-paced industry.
• Proficiency using MS Office, Box, SharePoint, Epicor, SAP and Slack.

Responsibilities

• Translate Bills of Material, drawings, and informal requests into accurate RentalWorks quotes and orders.
• Create shortage reports delivered to project managers and estimators regarding upcoming events with substitutions.
• Act as a subject matter expert for asset capabilities and historical uses to inform project design.
• Develop forecasts showing asset shortages and surpluses based on prior touring cycles.
• Communicate with all departments to ensure asset repairs, production, and delivery.
• Develop and document processes related to all aspects of the asset lifecycle.
• Communicate clearly to educate employees on asset interactions to create systems.
• Generate demands in ERP to create new assets and purchase parts.
• Engage external vendors to source asset purchases.
• Promote under-utilized assets to maximize company profit.
• Create and manage orders within RentalWorks with project dates and gear configurations.
• Produce regular reports to ensure accurate asset location and status.
• Lead project planning meetings and represent Asset Department in TAIT processes.
• Manage documentation related to assets.
• Contribute to design and specification of future products to align with asset strategy.
• Coordinate asset transfers between international teams.
• Adhere to safety policies and participate in training.
• Perform duties according to company policies.

Skills

Adaptability

Organizational skills

Collaboration

Education

HS Diploma/ G.E.D. equivalent, preference for bachelor's in theater, business, or supply chain

Tools

MS Office (Excel, Word, Project)

Box

SharePoint

Epicor

SAP

Slack

Job description

TAIT in Lititz, PA is seeking an Asset Coordinator to ensure the seamless flow of equipment for live events. You will track, organize, and distribute assets, coordinating with production teams, vendors, and project managers to ensure timely availability, maintenance and returns.

If you are detail‑oriented and well organized, you will maintain accurate asset records and contribute to the efficiency of our shows. This role offers growth within TAIT's global live events network.