Assets Coordinator

TAIT; Lititz (Lancaster County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision

HSA contributions

401(k) plan

Paid vacation

Parental leave

Job summary

TAIT in Lititz, PA is seeking an Asset Coordinator to ensure the seamless flow of equipment for live events. You will track, organize, and distribute assets, coordinating with production teams, vendors, and project managers to ensure timely availability, maintenance and returns.

If you are detail‑oriented and well organized, you will maintain accurate asset records and contribute to the efficiency of our shows. This role offers growth within TAIT's global live events network.

Qualifications

• Familiarity with basic mechanical and electrical systems.
• 4+ years of experience in entertainment or similar fast-paced industry.
• Proficiency using MS Office, Box, SharePoint, Epicor, SAP and Slack.

Responsibilities

• Translate Bills of Material, drawings, and informal requests into accurate RentalWorks quotes and orders.
• Create shortage reports delivered to project managers and estimators regarding upcoming events with substitutions.
• Act as a subject matter expert for asset capabilities and historical uses to inform project design.
• Develop forecasts showing asset shortages and surpluses based on prior touring cycles.
• Communicate with all departments to ensure asset repairs, production, and delivery.
• Develop and document processes related to all aspects of the asset lifecycle.
• Communicate clearly to educate employees on asset interactions to create systems.
• Generate demands in ERP to create new assets and purchase parts.
• Engage external vendors to source asset purchases.
• Promote under-utilized assets to maximize company profit.
• Create and manage orders within RentalWorks with project dates and gear configurations.
• Produce regular reports to ensure accurate asset location and status.
• Lead project planning meetings and represent Asset Department in TAIT processes.
• Manage documentation related to assets.
• Contribute to design and specification of future products to align with asset strategy.
• Coordinate asset transfers between international teams.
• Adhere to safety policies and participate in training.
• Perform duties according to company policies.

Skills

Adaptability

Organizational skills

Collaboration

Education

HS Diploma/ G.E.D. equivalent, preference for bachelor's in theater, business, or supply chain

Tools

MS Office (Excel, Word, Project)

Box

SharePoint

Epicor

SAP

Slack

Job description

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock 'n' roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT's 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose

As an Asset Coordinator you will play a crucial role in ensuring the seamless flow of equipment and resources. Your responsibilities include meticulously tracking, organizing, and distributing assets, equipment, and materials to various event locations. You will collaborate with production teams, vendors, and project managers to ensure timely asset availability, maintenance, and returns. Additionally, you'll play a key role in maintaining accurate asset records and contributing to the overall success and efficiency of our live events. If you're detail-oriented, organized, and passionate about supporting the live event industry, we invite you to be a vital part of our team.

Responsibilities & Expectations

• Translating Bills of Material, drawings, and informal requests into accurate RentalWorks quotes and orders.
• Creating shortage reports delivered to project managers and estimators regarding upcoming events. This process includes thorough investigation into shortages, clarification of variables, and recommendation of possible substitutions given current inventory levels.
• Acting as a subject matter expert for asset capabilities and historical uses to inform project design.
• Developing forecasts showing asset shortages and surpluses based on details such as usage in previous touring cycles.
• Communicating with all other departments throughout TAIT to ensure asset repairs, production, and delivery.
• Developing and documenting processes related to all aspects of the asset lifecycle.
• Communicating clearly in verbal and written form to educate other employees regarding how assets function and interact with one another to create systems.
• Generating demands in company ERP system to create new assets and purchase needed parts.
• Engaging with external vendors to source and specify asset purchases.
• Promoting under-utilized assets to maximize company profit.
• Creating and managing orders within the RentalWorks database which include accurate project dates, responsible parties, and changes to gear configurations.
• Producing regular reports and appropriate follow-up to ensure accurate database information regarding physical location and operational status of gear.
• Generating and running project planning meetings and representing the Asset Department in meetings throughout the TAIT Project Process.
• Managing and creating documentation related to assets.
• Contributing to design and specification of future products to ensure adherence to company asset strategy.
• Coordinating asset transfers between international asset teams
• Adhering to all company safety policies and procedures
• Attending meetings, seminars, and training sessions as required
• Performing assigned duties according to the policies and expectations prescribed by the company.

To perform this position successfully, each essential responsibility/accountability must be fulfilled satisfactorily. Reasonable accommodation may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above.

Required Qualifications

• Familiarity with basic mechanical and electrical systems
• 4+ years of experience in entertainment or similar fast-paced industry
• Confidence using software such as MS Office (Excel, Word, Project), Box, SharePoint, Epicor, SAP, Slack

Education

• HS Diploma/ G.E.D. equivalent, with preference for bachelor's degree in relevant field such as theater, business, or supply chain management

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, color vision, and peripheral vision. The employee regularly operates a computer, including typing, using a mouse or keyboard, and viewing the screen for extended periods. While the role does not require regular lifting or physical exertion, there may be occasional onboarding programs or training opportunities that create opportunities for more exposure to physical tasks or new environments (sites, venues, etc.)

Work conditions of the role are

• Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises
• Work environment involves some exposure to hazards or physical risks which require following basic safety precautions
• Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes, safety glasses, reflective vest, ear plugs, safety toed shoes, and other PPE as required by the location.

TAIT Benefits

• Competitive medical, dental, and vision insurance plans
• Health Savings Account (HSA) with employer contributions (HDHP plans)
• Flexible Spending Accounts (Medical & Dependent Care)
• Employer-paid life insurance with optional supplemental coverage
• Employer-paid Short-term with optional long-term disability insurance
• 401(k) retirement plan with company match
• Paid parental leave
• Employee Assistance Program (EAP)
• Wellness stipends
• Voluntary benefits (e.g., accident, critical illness)
• Paid vacation and 12 holidays

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.