Asset & Tools Coordinator

IES Communications; Tempe (AZ); On-site; USD 23,000 - 27,000; Full time

Benefits offered by this job

Safety & health program

Competitive pay

401K plan with employer match

Paid time off

Life Insurance

Medical, Dental & Vision coverage

Disability coverage

Job summary

IES seeks a detail‑oriented Asset Support Administrator to manage administrative tasks and engage in hands‑on handling of equipment and tools at our headquarters and tool crib warehouse. The role combines proactive admin management with active participation in asset tracking and project support.

Responsibilities include data collection, reporting with Excel, vendor coordination, and maintaining accurate asset records while moving between office and field settings.

Qualifications

• High school diploma or GED required.
• Experience interfacing with customers is preferred.
• 1–2 years in a related field.
• Proficiency with Microsoft Office (Word, Excel, MS Project).
• Ability to operate standard office equipment.

Responsibilities

• Perform administrative tasks: word processing, filing, records management, correspondence.
• Independently manage workload and provide operational support.
• Serve as primary contact for internal and external stakeholders.
• Handle confidential information with discretion and strong problem solving.
• Coordinate calendars, meetings, and asset shipments accurately.
• Process service inquiries to keep operations running smoothly.
• Prepare reports using advanced Excel for analysis and presentation.
• Maintain records/databases for licenses, warranties, inventory, and service agreements.
• Process vendor requests and update vendor lists per procurement procedures.
• Assist data collection and reconciliation for Asset Support Team.
• Manage asset databases and ensure data integrity.
• Handle shipping/receiving of equipment, tools, and materials daily.
• Perform physical tasks: lift up to 50 lbs, climb ladders, move through office and tool crib.
• Work between office and tool crib with carts for equipment movement.
• Collaborate with team and other departments to ensure timely tasks.
• Perform other duties to support department objectives.

Skills

Customer service

Analytical skills

Interpersonal communication

Written & verbal communication

Self-organization

Time management

Team collaboration

Problem solving

Education

High School diploma/GED

Tools

Microsoft Office (Word, Excel, MS Project)

Job description

IES seeks a detail‑oriented Asset Support Administrator to manage administrative tasks and engage in hands‑on handling of equipment and tools at our headquarters and tool crib warehouse. The role combines proactive admin management with active participation in asset tracking and project support.

Responsibilities include data collection, reporting with Excel, vendor coordination, and maintaining accurate asset records while moving between office and field settings.