Asset Operations Specialist with AIS Infrastructure

AIS Infrastructure; Carrollton (GA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with company match

Paid Time Off

Paid Holidays

Discretionary bonus

Job summary

AIS Infrastructure is seeking an Asset Operations Specialist to provide administrative and operational support for fleet, equipment, and asset management in the West Region. The role focuses on coordinating logistics, maintaining records, and ensuring compliance, serving as a liaison between operations, vendors, drivers, and project teams.

This entry-level position offers a path to build a long-term career in asset and operations support within AIS Infrastructure, joining a team committed to

Qualifications

• Strong attention to detail and accuracy.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Effective written and verbal communication; ability to prioritize and multitask.

Responsibilities

• Verify and ensure West Region weekly timecards are accurately completed and uploaded.
• Maintain E360 records for maintenance, parts, and activation of work orders.
• Coordinate equipment setup requests and driver assignment changes.
• Serve as primary contact for invoice discrepancies and resolution.
• Assist with corporate credit card reporting and administrative needs.
• Maintain accurate equipment inventory records and vehicle registrations.

Skills

Attention to detail

Proficiency in MS Office

Verbal and written communication

Multitasking in fast-paced environment

Team collaboration

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Project management software

Document management systems

Job description

Company Overview

The AIS Infrastructure Group consists of four heavy civil construction companies. Our services include infrastructure improvement, heavy civil construction, and site development for government and state agencies and private enterprise across the United States. We do a wide variety of heavy civil projects, including highways, bridges, and DOT work, power plants, dams and reservoirs, underground utilities, and more.

Company Overview

The AIS Infrastructure Group consists of four heavy civil construction companies. Our services include infrastructure improvement, heavy civil construction, and site development for government and state agencies and private enterprise across the United States. We do a wide variety of heavy civil projects, including highways, bridges, and DOT work, power plants, dams and reservoirs, underground utilities, and more.

We are Heavy Civil Construction and Sitework experts, but we specialize in providing peace of mind.

AIS Infrastructure Group is part of a family of companies unified by purpose to deliver safe, reliable solutions to our clients' unique challenges. We are committed to providing superior service and leaving things better than we found them.

Job Summary

The Asset Operations Specialist provides administrative and operational support for fleet, equipment, and asset management activities across the West Region. Responsible for coordinating equipment logistics, maintaining accurate fleet records, supporting compliance requirements, and serving as a key liaison between operations, vendors, drivers, and project teams to ensure efficient asset utilization and fleet performance. This is an entry-level administrative role, ideal for someone who wants to build a long-term career in asset and operations support within AIS Infrastructure.

• Verify and ensure all West Region weekly timecards are accurately completed, submitted, and uploaded.
• Monitor and maintain accurate E360 records for maintenance and repair activities, including work performed, parts usage, equipment status, and proper work order closure.
• Coordinate equipment setup requests for the assigned region of responsibility.
• Process equipment relocation requests and driver assignment changes.
• Serve as the primary point of contact (POC) for invoice discrepancies and resolution efforts.
• Assist shop personnel with corporate credit card reporting and related administrative needs.
• Maintain accurate and up-to-date equipment inventory records.
• Serve as the POC for vehicle tags, registrations, insurance documentation, and related compliance requirements.
• Assist with identifying vendor resources, applications, and available discount programs.
• Coordinate the shipment and transportation of equipment, parts, and materials.
• Ensure all new and transferred vehicles have the required documentation and assets, including registration, license plates, toll transponders, and insurance information.
• Coordinate third-party haulers and transportation providers for equipment and parts as needed.
• Track and follow up on vehicle recalls, damage reports, traffic citations, toll transponder issues, and driver action items to ensure timely resolution.
• Provide equipment specifications and asset information to project teams and operational stakeholders.
• Assist with coordinating rental vehicles and related logistics as needed.
• Perform other duties and special projects as assigned.

Requirements and Education

• Strong attention to detail and accuracy.
• Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.
• Effective written and verbal communication skills.
• Ability to prioritize and multitask in a fast-paced environment.
• Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.
• Effective written and verbal communication skills.
• Ability to prioritize and multitask in a fast-paced environment.
• Ability to work effectively with operations, vendors, and project teams.

Preferred Requirements and Education

• High school diploma or equivalent (associate's degree preferred).
• 2+ years of experience in an administrative support role (construction or industrial services industry experience is a plus).
• Equipment dealer experience in Telematics, and service work order reviews (preferred).
• Experience using Vista Viewpoint (preferred).
• Equipment 360 & dispatch experience (preferred).

Benefits

We are dedicated to our employees' well-being and believe that every one of our employees has the right to work in an environment that is safe, welcoming, and inclusive. Because of this, we offer a competitive salary and comprehensive benefits package that includes:

• Medical, Dental, Vision
• 401k with a Discretionary Company Match & 100% Immediate Vesting
• Company Paid Life and AD&D policy. (Voluntary Buy-up options)
• Short & Long-Term Disability
• Paid Time Off (PTO)
• Paid Holidays
• AND MORE!

EEO Statement

AIS Infrastructure Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.