Assessments Project Coordinator – Rochester NY

Dox Electronics, Inc.; City of Rochester (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

100% paid medical for single

Paid vacations and holidays

Paid technology training and classes

401K program

Weekly company-sponsored lunches

Office Happy Hours

Job summary

A technology services provider located in Rochester, NY is searching for an Assessments Project Coordinator. This role is crucial for overseeing the timely completion of assessment projects with a focus on quality and budget. Candidates should possess strong project management skills and a background in information technology. The position requires excellent communication and organizational abilities to ensure project documentation and coordination. This company offers a pet-friendly environment and a comprehensive benefits package.

Qualifications

• 3 to 5 years of relevant industry experience.
• Proven work experience as a Project Coordinator or similar role.
• Information Technology background required.

Responsibilities

• Oversee activities of Assessment team members.
• Ensure timely updating of project documentation.
• Acts as a liaison with clients to define requirements.
• Create and maintain comprehensive project documentation.
• Monitor project progress and address issues.

Skills

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Experience in project management

Ability to prepare and interpret flowcharts

Strong organizational skills

Familiarity with risk management

Proficient with Microsoft Office Suite

Education

Bachelor of Science in Business Administration or related field

Tools

Microsoft Project

Smartsheet.com

Job description

ASSESSMENTS PROJECT COORDINATOR – ROCHESTER NY

The Dox Difference

• We are Security - focused!
• In Business for 40 years!
• Average tenure of 15+ years – This may be your last job!
• Pet-friendly office
• Office Happy Hours
• Weekly company-sponsored lunches
• Pool Table, Ping Pong, Corn Hole, and Arcade games
• 100% paid medical for single
• Paid vacations and holidays
• Paid technology training and classes
• Paid life insurance
• Flexible Spending Account (FSA) program
• 401K program
• 3% Safe Harbor 401K plan without employee matching contributions

Job Summary:

The Assessments Project Coordinator ensures the timely completion of Assessments projects within budget while meeting the company’s high-quality standards. Additionally, the Assessments Project Coordinator performs scheduling as well as administrative duties, such as maintaining project documentation and handling financial and product queries.

Duties & Responsibilities:

• Oversee activities of Assessment team members including Technical Writers and Security Analysts.
• Ensures the timely updating of project documentation and time entry in the appropriate Dox Electronics systems by Technical Writers and Security Analysts.
• Oversees the process and documentation associated with the creation of Assessment services quotes and scopes of work.
• Acts as a liaison with clients to identify and define requirements, scope, and objectives.
• Coordinates project management activities, resources, tools, and information.
• Creates project plans, identifying manageable milestones and appropriate timeframes to meet agreed-upon deliverables.
• Analyzes risks and opportunities and makes recommendations on the appropriate course of action.
• Monitors project progress and addresses issues as they arise, including the use of change management tools.
• Acts as the primary point of contact and communicates project status to all participants weekly via meetings and progress reports.
• Uses tools to monitor working hours, plans, and expenditures.
• Creates and or maintains comprehensive project documentation, plans, reports, and “legal” paperwork (i.e., Scope of Work Documents, Hold Harmless agreements, NDA’s, etc.).
• Ensures the timely updating of project documentation and time entry in the appropriate Dox Electronics systems.
• Maintain engineering resource utilization at 80% or better.
• Performs other duties as assigned.

Required Skills & Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Experience in project management, from Scope of Work creation to delivery.
• Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Strong organizational skills, including multitasking, time management, and attention to detail.
• Familiarity with risk management and quality assurance control.
• Proficient with Microsoft Office Suite or related software, including Smartsheet.com and Microsoft Project.

Education & Experience:

• Bachelor of Science in Business Administration or related field or equivalent job experience and training.
• Proven work experience as a Project Coordinator or similar role.
• 3 to 5 years of relevant industry experience.
• Information Technology background required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to exert up to 50 lbs. of force occasionally and/or up to 20 lbs. of force frequently, and/or 10 lbs. of force constantly to move objects.

If you are interested in learning more or setting up an Interview, please click “Apply Now” below or Call [phone].

Dox performs assessments all over the USA and has a separate project team for remediation.