Aspiring General Virtual Assistant (Ph)

Getwingapp; United States; Hybrid; USD 4,400 - 6,100; Full time

Benefits offered by this job

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing Assistant is hiring an Aspiring General Virtual Assistant for a hybrid role. The position includes data entry, document organization, CRM-led campaigns, invoicing, and research tasks, with a focus on supporting sales and operations.

You will join a team that values proactive learning and flexible scheduling to fit US work hours and localhn nesting requirements. This role requires at least 1 year in the BPO or VA space, strong communication skills, and solid organizational abilities.

Qualifications

• 1+ year of experience in the BPO or Virtual Assistant industry.
• Excellent phone, email, and instant messaging communication skills.
• Solid organizational and time management skills.
• Able to work on a graveyard shift.
• Tech savvy with current technologies (desktop sharing, cloud services, VoIP).
• Experience with word-processing software and spreadsheets (MS Office).
• Knowledge of online calendars and scheduling (Google Calendar).
• Proactive attitude and willingness to be trained.

Responsibilities

• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods and secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends and best practices and prepare reports.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars and ensure clients are on time for meetings.
• Prepare itineraries, book hotels and rental cars.
• Convey information to incoming calls and make calls for appointments or inquiries.
• Reply to emails, follow up on correspondence, and notify clients about important emails.
• Ad hoc tasks

Skills

Excellent communication

Organizational skills

Time management

Graveyard shift readiness

Tools

MS Office

Google Calendar

Cloud services

Job description

Aspiring General Virtual Assistant (Hybrid)

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Aspiring General Virtual Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

• 1. Store and organize documents and files.
• 2. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• 3. Research products, purchase goods & secure samples.
• 4. Store, update & collect information for marketing and sales campaigns through a CRM system.
• 5. Create and send statements or invoices, track payments, and record company expenses.
• 6 Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• 7. Monitor projects, conduct internal communication & organize company data.
• 8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• 9. Prepare itineraries, book hotels, rental cars, etc.
• 10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• 11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• 12. Ad hoc tasks

Qualifications:

• - At least 1 year of experience in the BPO or Virtual Assistant industry
• - Excellent phone, email, and instant messaging communication skills
• - Solid organizational & time management skills
• - Able to work on a graveyard shift
• - Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• - Experience with word-processing software and spreadsheets (e.g., MS Office)
• - Knowledge of online calendars and scheduling (e.g., Google Calendar)
• - Proactive attitude & willingness to be trained

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: Wing Assistant Office, 8th Floor, Finman Centre Admin Office

Salary Package:

PHP 25,000 to PHP 35,000 per month

Work Arrangement Disclaimer

This position operates under a hybrid work setup:

Proximal hires (Makati and nearby areas): Contractors within commuting distance of the Makati office will be required to report onsite as part of the hybrid arrangement during nesting.

Onsite Training Requirement: All hires must complete a 10-day on-site training program at the Wing Assistant Office 8th Floor, Finman Centre Admin Office in Makati City during training and nesting.

Only qualified candidates will be invited to take the assessment & scheduled for an interview.

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