Arts & Sciences Program & Venue Coordinator

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); On-site; USD 60,000 - 78,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Tuition assistance or reimbursement

Commuter benefits

Job summary

Harvard University, Faculty of Arts and Sciences is seeking a Program Coordinator to support Memorial Hall and Lowell Lecture Hall operations. You will manage event scheduling, coordinate with multiple offices, and ensure smooth daily administration of the complex.

You will handle calenders, room access, and vendor coordination, contributing to arts events and cross-campus programs while maintaining strong student and staff relations within a university setting.

Qualifications

• Bachelor’s degree required.
• Three years’ related experience in office administration required.
• Experience with venue scheduling and scheduling software (Accruent EMS).
• Advanced knowledge of Microsoft Office programs.
• Knowledge of Adobe Suite.
• Experience with financial administration. Knowledge of Harvard systems preferred.
• Proven ability to work within a university setting, particularly in a multi-function facility or a performance environment, and interact with students and professionals.
• Some experience with web page development tools.
• Experience with reviewing policy and procedures to suggest revisions and updates.
• Event management experience preferred.

Responsibilities

• Schedules and coordinates student activity in MemHall venuespaces, including rehearsals, events, meetings, and special requests.
• Disseminates and enforces venue scheduling and use policies for these rooms.
• Maintains calendar program for all spaces in the Complex, coordinating with the Program Manager and the FAS Classrooms Office to ensure accurate schedules.
• Prints and posts room schedules bi-weekly.
• Maintains access lists, contracts, access, and keys for specialized music rehearsal spaces.
• Coordinates Lowell Lecture Hall application process for academic year student performance slots.
• Directs students and general inquiries to other University resources for arts and activity venues as necessary.
• Assists Program Manager with Sanders Theatre rental inquiries and materials.
• Maintains and updates FileMaker database used by programming and production sub departments.
• Collaborates with senior management on special projects, including Office for the Arts events in Memorial Hall, annual cross-campus events, organizing information flow between department clients and Harvard service providers.

Skills

Office administration

Interpersonal skills

Excellent communication

Venue scheduling

Accruent EMS

Microsoft Office

Adobe Suite

Web page development

Policy & procedure reviews

Event management

Education

Bachelor’s degree

Tools

Accruent EMS

Job description

Harvard University, Faculty of Arts and Sciences is seeking a Program Coordinator to support Memorial Hall and Lowell Lecture Hall operations. You will manage event scheduling, coordinate with multiple offices, and ensure smooth daily administration of the complex.

You will handle calenders, room access, and vendor coordination, contributing to arts events and cross-campus programs while maintaining strong student and staff relations within a university setting.