Strategic Program Manager – Faculty Events & Ops (Hybrid)

Harvard University; Cambridge (MA); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Parental leave

Health insurance

Retirement plans

Wellbeing resources

Tuition assistance

Job summary

Harvard University is seeking a Program Manager to lead Faculty Support Services within the Faculty of Arts and Sciences. You will supervise two Program Coordinators and provide centralized event support and financial administration across units in the division.

The role involves coordinating event scope, budgets, vendor management, travel, and on-site execution, with interim coverage during staff absences. This position is hybrid and located on campus three days per week.

Qualifications

• Bachelor’s degree or equivalent experience is required.
• At least five years of progressively responsible administrative management, including staff supervision and financial management in an academic setting.
• Strong interpersonal and communication skills are essential.
• Leadership, negotiation and consensus-building skills are important.
• Experience with financial systems and data query tools is preferred.

Responsibilities

• Plan events by defining scope/themes and building timelines/run-of-shows.
• Create and track budgets, process invoices, and manage expenses.
• Research, book venues, and coordinate caterers, AV techs, and staff.
• Handle registration, travel arrangements, signage, and promotional campaigns.
• Oversee on-site execution, guest flow, and post-event reviews.
• Reconcile accounts and manage Buy2Pay and Concur transactions.
• Develop procedures with the Director and supervise staff to ensure smooth operations.

Skills

Organization

Communication

Negotiation

Problem-Solving

Technical Proficiency

Education

Bachelor’s degree or equivalent experience

Tools

Cvent

Excel

Job description

Harvard University is seeking a Program Manager to lead Faculty Support Services within the Faculty of Arts and Sciences. You will supervise two Program Coordinators and provide centralized event support and financial administration across units in the division.

The role involves coordinating event scope, budgets, vendor management, travel, and on-site execution, with interim coverage during staff absences. This position is hybrid and located on campus three days per week.