Memorial Hall Venue & Events Scheduler

Harvard University FAS Human Resources; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Retirement Plans

Paid Time Off

Commuter benefits

Job summary

Harvard University is seeking a Program Coordinator for the Memorial Hall/Lowell Hall Complex in Cambridge, MA. You will support the Program Manager, schedule events year-round, and assist the front desk, ensuring smooth daily operations for students, faculty, staff, vendors, and visitors.

Responsibilities include calendar maintenance, coordination with FAS offices, updating files, and assisting with special projects and budgets.

Qualifications

• Bachelor’s degree required.
• Three years’ related experience in office administration required.
• Experience with venue scheduling and scheduling software preferred.
• Advanced knowledge of Microsoft Office programs.
• Experience with financial administration and Harvard systems preferred.

Responsibilities

• Schedules and coordinates events in Memorial Hall and Lowell Lecture Hall.
• Maintains calendar for all spaces in the Complex.
• Updates and disseminates room schedules and policies.
• Maintains access lists, contracts, and keys for spaces.
• Coordinates application processes for student performances.
• Manages front desk inquiries and administrative tasks.

Skills

Office administration

Communication skills

Interpersonal skills

Scheduling software

Microsoft Office

Education

Bachelor’s degree

Tools

Accruent EMS

FileMaker

Adobe Suite

Job description

Harvard University is seeking a Program Coordinator for the Memorial Hall/Lowell Hall Complex in Cambridge, MA. You will support the Program Manager, schedule events year-round, and assist the front desk, ensuring smooth daily operations for students, faculty, staff, vendors, and visitors.

Responsibilities include calendar maintenance, coordination with FAS offices, updating files, and assisting with special projects and budgets.