Arts Sales Operations Assistant - Part-Time

The Ford; Los Angeles (CA); On-site; USD 30,000 - 36,000; Part time

Job summary

The Ford in Los Angeles is seeking a part‑time Sales Operations Assistant to support the LA Philharmonic Association’s sales and customer experience activities. The role involves flexible hours and working evenings and weekends across multiple venues, including Walt Disney Concert Hall, Hollywood Bowl, and The Ford.

Responsibilities include general office duties, supporting Directors, and assisting with comp distribution, promotions tracking, and vendor coordination.

Qualifications

• College degree preferred and two years of administrative experience.
• Fluent in full Microsoft Office suite including Outlook, Excel and Word.
• Experience with database systems is an advantage.
• Able to learn new systems and processes quickly.
• Excellent writing and communication skills.
• Outstanding organizational skills.
• Excellent customer service skills via phone and in person.
• Positivity, hardworking, diplomatic and strategic planning abilities.
• Team player but also self-motivated with initiative.
• Ability to work flexible hours including evenings and weekends.

Responsibilities

• General office duties including calls, filing, photocopying, and faxing.
• Provide administrative support to Sales & Customer Experience leaders.
• Support Sales Operations with promotions tracking and incentive monitoring.
• Coordinate facilities projects with HB Operations staff and vendors.
• Assist with event logistics for presales, sales, discounts, and promotions.
• Liaise with Sales, Marketing, and Philanthropy on operational issues for telesales/telefunding.
• Handle ticket donation requests and confirmations.
• Maintain confidentiality of sensitive information.
• Other duties as required.

Skills

MS Office suite

Outlook

Excel

Word

Customer service

Administrative support

Written communication

Team player

Initiative

Education

College degree preferred

Tools

Database systems

Job description

The Ford in Los Angeles is seeking a part‑time Sales Operations Assistant to support the LA Philharmonic Association’s sales and customer experience activities. The role involves flexible hours and working evenings and weekends across multiple venues, including Walt Disney Concert Hall, Hollywood Bowl, and The Ford.

Responsibilities include general office duties, supporting Directors, and assisting with comp distribution, promotions tracking, and vendor coordination.