Manager, Special Events

LA Phil; Los Angeles (CA); In loco; USD 90.000 - 120.000; Tempo pieno

Descrizione del lavoro

LA Phil is seeking a Manager, Special Events to steward a dynamic donor event calendar across Walt Disney Concert Hall, Hollywood Bowl, The Ford, and Beckmen YOLA Center. You will collaborate with Philanthropy, Artistic, Marketing, and Operations teams to plan, execute, and evaluate high-profile occasions that advance fundraising goals.

The role requires 5+ years in special events or fundraising, strong budgeting and vendor management, and a demonstrated ability to deliver exceptional donor

Competenze

• Minimum 5+ years of professional experience in special events, fundraising, donor engagement, hospitality, project management, or related field.
• Nonprofit arts or performing arts experience strongly preferred.
• Bachelor’s degree required or equivalent combination of education and experience.

Mansioni

• Plan and execute an assigned portfolio of donor, cultivation, stewardship, and engagement events across LA Phil venues and off-site locations.
• Lead planning and production components of signature events (Opening Night, Gala) to support fundraising and revenue goals.
• Develop event plans, timelines, budgets, RSVPs, seating, run-of-show materials, and on-site production.
• Coordinate with Philanthropy and cross-functional teams (Artistic, Marketing, Finance, Operations, Box Office, venue staff).
• Manage vendors and event partners, oversee contracts, budgets, timelines, and deliverables.
• Ensure accurate donor data in Tessitura and partner on gift processing and acknowledgments.
• Provide on-site leadership, mentor staff, and ensure excellent guest experiences for VIPs.

Conoscenze

Project management

Fundraising

Donor engagement

Budget management

Vendor management

Communication skills

Leadership

Timeline coordination

Formazione

Bachelor’s degree

Strumenti

Tessitura

Microsoft Office

Raiser’s Edge

Descrizione del lavoro

The Manager, Special Events is an integral member of the Los Angeles Philharmonic Association’s Philanthropy team, responsible for the strategic planning, project management, and execution of a dynamic calendar of 80+ annual donor, cultivation, stewardship, and engagement events across the LA Phil’s four venues—Walt Disney Concert Hall, the Hollywood Bowl, The Ford, and Beckmen YOLA Center—including Board meetings, signature events, salons, invited rehearsals, and other special programs, as well as two major fundraising events: Opening Night at the Hollywood Bowl and the Gala at Walt Disney Concert Hall. Working closely with the Director, Special Events, the Manager leads assigned events from concept through execution and post-event follow-up, overseeing budgets, vendors, guest experience, communications, production, and cross-departmental coordination, while developing strategies that advance donor relationships, philanthropic priorities, and fundraising goals. The Manager must be a highly organized and strategic project leader who can manage multiple complex events simultaneously, anticipate challenges, exercise sound judgment, deliver exceptional experiences for donors and other key stakeholders, and provide mentorship and direction to event staff as appropriate.

Position Elements

• Planning and execution of an assigned portfolio of annual donor, cultivation, stewardship, and engagement events across all four LA Phil venues and off-site locations.
• Lead key planning and production components of Opening Night at the Hollywood Bowl and the Gala at Walt Disney Concert Hall, supporting fundraising, donor engagement, and revenue goals.
• Develop and manage event plans, timelines, budgets, guest communications, invitations, RSVPs, seating, ticketing, run-of-show materials, and on-site production.
• Serve as a primary point of contact for assigned events, coordinating with Philanthropy and cross-functional teams including Artistic, Marketing, Finance, Presentations, Operations, Orchestra Management, Box Office, and venue staff.
• Manage vendors and event partners, including caterers, designers, printers, and production companies, overseeing proposals, contracts, budgets, timelines, and deliverables.
• Partner with Philanthropy leadership and fundraising teams to align events with donor cultivation, stewardship, solicitation, and revenue objectives.
• Oversee event financial activity, including budgets, revenue and expense tracking, reconciliation, and reporting, and partner with Philanthropy Operations on gift processing and acknowledgments.
• Manage event and donor information in Tessitura, ensuring accurate and timely records related to invitations, RSVPs, attendance, seating, ticketing, and donor engagement.
• Coordinate events involving artists, conductors, Board members, and other VIP guests, ensuring a high level of discretion, hospitality, and attention to detail.
• Provide on-site leadership for event production and direct staff, vendors, volunteers, and other event personnel as appropriate.
• Mentor the Assistant Manager and Coordinator, delegating responsibilities and establishing priorities to support successful event execution.
• Evaluate event outcomes and contribute to annual and long-range event planning, process improvement, and the continued enhancement of the donor experience.
• Represent the LA Phil at donor, Board, community, and other special events throughout Los Angeles.

Reports To: Director, Special Events

Provides guidance and support to the Coordinator, Assistant Manager, interns, and volunteers.

Interacts With:

Philanthropy leadership and staff; Board members; donors and prospects; artists and artist representatives; LA Phil senior leadership; staff across Artistic, Marketing, Finance, Presentations, Operations, Orchestra Management, Box Office, People & Culture, and LA Phil venues; outside vendors and event partners; and community organizations.

Position Requirements

• Minimum 5+ years of professional experience in special events, fundraising, donor engagement, hospitality, project management, or a related field; nonprofit arts or performing arts experience strongly preferred.
• Demonstrated experience independently managing complex events and projects from planning through execution and post-event evaluation, ideally within a high-volume, high-visibility organization.
• Proven ability to manage multiple events and competing priorities within demanding timelines and budgets, with exceptional organizational, project management, and problem-solving skills.
• Strong understanding of fundraising and donor engagement and the ability to connect event strategy and execution to broader philanthropic goals.
• Excellent interpersonal, written, and verbal communication skills, with a polished and professional presence and demonstrated discretion when working with donors, Board members, artists, leadership, and other stakeholders.
• Demonstrated ability to lead, collaborate, and provide direction to staff, volunteers, vendors, and cross-functional teams.
• Strong financial and budget management skills and experience managing vendors, contracts, catering, event production, guest management, and ticketing.
• Proficiency with Microsoft Office; experience with Tessitura, Raiser’s Edge, or other fundraising databases strongly preferred.
• Bachelor’s degree required or equivalent combination of education and experience. Music or performing arts background preferred; passion for the LA Phil’s mission is critical.
• Commitment to diversity, equity, and inclusion and to fostering an inclusive and welcoming environment for colleagues, artists, artists, donors, volunteers, vendors, and the communities served by the Association.
• Must be available to work evenings, weekends, and holidays as required, travel locally to LA Phil venues and off-site locations, and stand/walk for extended periods during events.
• Regular and reliable attendance required.

The Los Angeles Philharmonic Association will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the California Fair Chance Act.

Equal Employment Opportunity Policy

The Los Angeles Philharmonic Association is committed to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with applicable law, the Association also provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures.