Arts Operations Specialist — Admin & Payroll

City Parks Foundation; New York (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

City Parks Foundation in New York seeks an Operations Assistant to support the Arts Department’s day-to-day operations, including accounting, ticketing, HR, and administrative tasks. The role demands high organization, reliability, and the ability to thrive in a fast-paced production environment.

You will process accounts payable/receivable, assist payroll, manage CRM data (Salesforce), coordinate meetings, prepare reports, and provide on-site support for events and internships.

Qualifications

• Minimum two years administrative work experience.
• Excellent customer service skills and professional interaction.
• Strong initiative, energy, and reliability.
• Ability to multi-task under pressure in a fast-paced environment.
• Excellent written and oral communication skills.
• Payroll and AR/AP experience.

Responsibilities

• Provide administrative support: phones, correspondence, scheduling, meetings, research.
• Assist with internship program: select candidates, supervise interns/volunteers.
• Process accounts payable/receivable invoices; track expenses.
• Assist with payroll records and payroll verification.
• Prepare reports for weekly production meetings; maintain ticketing data.
• Coordinate departmental meetings; distribute agendas and minutes.
• Support onsite concert team with merchandise inventory and IT support.
• Perform data entry in Salesforce and archive files.

Skills

Administrative support

Customer service

Multi-tasking

Written & verbal communication

Organization

Education

Baccalaureate degree in Office Administration, Accounting, Music Business or related field

Tools

Google Docs

Microsoft Office Suite

Salesforce

Job description

City Parks Foundation in New York seeks an Operations Assistant to support the Arts Department’s day-to-day operations, including accounting, ticketing, HR, and administrative tasks. The role demands high organization, reliability, and the ability to thrive in a fast-paced production environment.

You will process accounts payable/receivable, assist payroll, manage CRM data (Salesforce), coordinate meetings, prepare reports, and provide on-site support for events and internships.