Strategic Arts Programs Coordinator

Philaculture; Pennsylvania; On-site; USD 45,000 - 70,000; Full time

Job summary

Greater Philadelphia Cultural Alliance in Philadelphia, PA is seeking a Project Coordinator for the Vice Provost for the Arts to oversee program management, administrative operations, and communications across departments. You will coordinate events from planning to on-site execution, supervise budgeting, and manage a range of design assets and social channels.

Ideal candidates bring a Bachelor’s degree with 1–2 years of experience, strong writing and communication skills, and the ability to

Qualifications

• Bachelor's degree and 1–2 years of experience or equivalent combination of education and experience is required; 2–3 years of experience preferred.
• Successful track record in planning and executing events or multi-stakeholder programs with attention to detail.
• Strong written and verbal communication skills for reports, web, or marketing materials.
• Knowledge of software systems including WordPress, Adobe Suite, Eventbrite, Concur, Teams, and the complete Microsoft Office Suite.
• Experience managing social media across platforms.
• Knowledge of Penn or similarly complex higher education environments is a plus.
• Demonstrated ability to communicate clearly, be self-directed, organized, and collaborative; commitment to diversity and equity.

Responsibilities

• Serve as project coordinator for VPA programs and events, managing timelines and stakeholder communications to ensure successful delivery.
• Coordinate and oversee administrative operations for VPA, including scheduling, travel arrangements, contracting, invoicing, and partnership documentation.
• Manage logistics, keep event supplies inventory, supervise contract staff, track budgets and deliverables, and enhance engagement through website and social media updates.
• Support communications with internal and external stakeholders and respond to queries from students, faculty, staff, and partners.
• Organize and analyze documentation, reports, and program data to inform planning and evaluate impact.
• Maintain workflows and processes that advance departmental goals and improve efficiency.
• Assist in developing new systems and tools to strengthen departmental efficiency and accessibility.
• Perform other duties as assigned.

Skills

Communication skills

Writing/editing

Team collaboration

Social media management

Education

Bachelor's degree or equivalent

Tools

WordPress

Adobe Creative Suite

Eventbrite

Concur

Microsoft Teams

Microsoft Office

Job description

Greater Philadelphia Cultural Alliance in Philadelphia, PA is seeking a Project Coordinator for the Vice Provost for the Arts to oversee program management, administrative operations, and communications across departments. You will coordinate events from planning to on-site execution, supervise budgeting, and manage a range of design assets and social channels.

Ideal candidates bring a Bachelor’s degree with 1–2 years of experience, strong writing and communication skills, and the ability to