Arts Education Registrar (Part-Time)

West Hartford Art League; West Hartford (CT); On-site; USD 42,000 - 62,000; Full time

Job summary

The West Hartford Art League is seeking a Registrar to coordinate classes, scheduling, registration, and communications with instructors and students. This role supports education programs and requires careful data handling and customer service.

Key duties include maintaining student records, processing registrations, updating ProClass memberships, and assisting with website updates on Squarespace. Some evenings and weekends may be required for exhibitions and events.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Experience with administrative, registration, scheduling, or customer service responsibilities.
• Experience in an arts, education, nonprofit, museum, or gallery setting is a plus.
• Comfortable working with registration databases (ProClass), websites (Squarespace), spreadsheets, email, and basic office technology.
• Strong communication and interpersonal skills, with the ability to interact professionally and courteously with students, parents/guardians, instructors, artists, members, and the public.
• Ability to manage multiple priorities, meet deadlines, and work independently while also collaborating effectively with a small team.
• Ability to maintain confidentiality and exercise discretion when handling student and customer information.
• Comfortable handling payments, registration transactions, refunds, and other routine administrative tasks.
• Ability to work occasional evenings and weekends for exhibitions, special programs, and organizational events.
• Ability to lift and carry up to 50 pounds, including art supplies, boxes, classroom materials, and other items as needed.
• Bilingual or multilingual skills are a plus.

Responsibilities

• Record Management: Maintain accurate, confidential records for participants/students, including registration data, membership status, contact info, payment status, attendance, and history.
• Communication: Answer phones and emails related to registration and class questions, membership and forward others to the appropriate department.
• Registration & Enrollment: Process new registrations, manage waitlists, handle cancellations, and ensure all necessary paperwork is complete.
• Membership: Update memberships in ProClass as they come in and take payments and apply to accounts.
• Class Management: Schedule classes, input/make changes into ProClass, send contracts to instructors, and manage pricing in Excel.
• Website: Update Squarespace in relation to education programs.
• Programs and Events: Support planning, implementation and staffing of regular programs and fundraising events.

Skills

Organizational skills

Communication skills

Multitasking

Data entry

Education

Arts/nonprofit experience

Tools

ProClass

Squarespace

Job description

The West Hartford Art League is seeking a Registrar to coordinate classes, scheduling, registration, and communications with instructors and students. This role supports education programs and requires careful data handling and customer service.

Key duties include maintaining student records, processing registrations, updating ProClass memberships, and assisting with website updates on Squarespace. Some evenings and weekends may be required for exhibitions and events.