Administrative Assistant for Office Operations & Events

HireTalent; Horsham (PA); On-site; USD 40,000 - 55,000; Full time

Job summary

HireTalent is seeking an Administrative Assistant to support daily onsite office operations in Horsham, PA. The role includes administrative duties, office coordination, event assistance, and light project and bookkeeping tasks.

You will help ensure a positive workplace experience for employees and visitors, assist with room scheduling, newsletters, and vendor invoicing while maintaining organized records and supplies.

Qualifications

• 2+ years of administrative/office coordination experience preferred.
• Strong organizational, communication, and customer service skills.
• Proficiency in Microsoft Office and familiarity with Teams/SharePoint.
• High attention to detail and ability to work independently.
• Ability to adapt quickly and learn new systems.

Responsibilities

• Support daily office operations and provide general administrative support.
• Ensure meeting rooms are organized, stocked, and scheduled as needed.
• Assist with visitor check-in and onsite welcome.
• Maintain office and kitchen supplies, inventory management, and purchasing.
• Coordinate and assist with onsite and offsite office events and activities.
• Assist with holiday decor setup and breakdown.
• Assist with monthly newsletter and employee communications.
• Maintain organized files, records, and documents.
• Provide administrative and project support for the Horsham office and other U.S. locations.
• Set up projects in company systems and process invoices and change orders.

Skills

Administrative experience

Organizational skills

Communication skills

Customer service

Attention to detail

Independent work

Team player

Tools

Microsoft Office

Microsoft Teams

SharePoint

Job description

HireTalent is seeking an Administrative Assistant to support daily onsite office operations in Horsham, PA. The role includes administrative duties, office coordination, event assistance, and light project and bookkeeping tasks.

You will help ensure a positive workplace experience for employees and visitors, assist with room scheduling, newsletters, and vendor invoicing while maintaining organized records and supplies.