Arts Center Department Operations Coordinator

The Woodruff Arts Center; United States; On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Life and AD&D

Dental

Vision

403b with employer match

Job summary

The Woodruff Arts Center seeks a detail-oriented Coordinator, Department Operations for the High Museum of Art. You will support the Deputy Director’s office and the Learning and Civic Engagement Department, coordinating calendars, meetings, travel, and communications to ensure efficient administration.

Responsibilities include organizing department meetings, handling logistics for events and field trips, and assisting with budget reporting and grants data.

Qualifications

• Bachelor’s degree and at least two years of administrative assistant experience required, or a combination of relevant experience and/or education.
• Experience with nonprofit or cultural organizations preferred.
• Strong English communication and interpersonal skills required.

Responsibilities

• Coordinate Deputy Director’s Office operations, including calendar management, meetings, minutes, and travel arrangements.
• Support Learning and Civic Engagement department administration, including policy and procedure maintenance.
• Prepare expense reports and PowerPoint presentations as needed.
• Coordinate department meetings, field trips, and annual retreat logistics.
• Oversee department-wide calendars, office supplies, and vendor lists.
• Assist with grant reports, program data, and annual reports.

Skills

Project management

Organization

Attention to detail

Time management

Prioritization

Adaptability

Interpersonal communication

MS Office proficiency

Education

Bachelor’s degree and 2+ years administrative experience

Tools

Tessitura

Workday

Job description

The Woodruff Arts Center seeks a detail-oriented Coordinator, Department Operations for the High Museum of Art. You will support the Deputy Director’s office and the Learning and Civic Engagement Department, coordinating calendars, meetings, travel, and communications to ensure efficient administration.

Responsibilities include organizing department meetings, handling logistics for events and field trips, and assisting with budget reporting and grants data.