Arts Administrator

Placements24; Waukee (IA); On-site; USD 11,000 - 15,000; Full time

Benefits offered by this job

Generous paid vacation

Sick leave

Professional development opportunities

Collaborative team environment

Job summary

Placements24 is seeking a highly organized Arts Administrator to support the operational and administrative functions of a cultural organization. The role covers event coordination, financial management, and communication with artists and stakeholders to ensure successful project delivery.

The ideal candidate will have strong organizational abilities, excellent communication skills, and experience in nonprofit arts environments, thriving in a structured setting with detail-oriented problem

Qualifications

• Proven experience in administration, preferably in arts or nonprofit sectors.
• Excellent organizational skills and meticulous attention to detail.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office and office management software.

Responsibilities

• Manage administrative tasks including correspondence, scheduling, record-keeping and database management.
• Assist in planning and executing arts events, workshops and exhibitions, coordinating logistics and attendee communications.
• Support financial administration, including processing invoices, tracking budgets and preparing financial reports.
• Serve as primary contact for artists, participants and external partners with clear, timely communication.
• Contribute to grant writing and reporting, gathering information and ensuring accuracy.

Skills

Administrative experience

Communication skills

Organizational skills

Problem-solving

Tools

Microsoft Office Suite

Database management

Job description

About the Role

Our client is seeking a highly organized and dedicated Arts Administrator to support the operational and administrative functions of their cultural organization in Paarl . This role is fundamental to the smooth running of the arts programs, encompassing event coordination, financial management support, and communication with artists, stakeholders, and the public. You will play a key part in ensuring the successful delivery of projects and maintaining efficient administrative processes. The ideal candidate possesses excellent organizational skills, strong communication abilities, and a passion for the arts, thriving in a structured environment that values meticulous attention to detail and proactive problem-solving.

Key Responsibilities

• Manage administrative tasks, including correspondence, scheduling, record-keeping, and database management.
• Assist in the planning and execution of arts events, workshops, and exhibitions, coordinating logistics and attendee communications.
• Support financial administration, including processing invoices, tracking budgets, and preparing financial reports under supervision.
• Serve as a primary point of contact for artists, participants, and external partners, ensuring clear and timely communication.
• Contribute to grant writing and reporting processes, gathering necessary information and ensuring accuracy.

Requirements

• Proven experience in administration, preferably within the arts or non-profit sector.
• Excellent organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office management software.
• Ability to manage multiple tasks simultaneously and prioritize effectively in a dynamic arts environment in Paarl.

Benefits

• Competitive annual salary and benefits package.
• Opportunity to contribute to the vibrant local arts scene in Paarl .
• Professional development opportunities and training.
• A supportive and collaborative work environment with a passionate team.
• Generous paid vacation and sick leave.