Arts Administrative Support Assistant II

California State University, Fullerton; Fullerton (CA); Presencial; USD 40.000 - 57.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health plans with prescription drug

Dental and Vision coverage

CalPERS retirement plan

Tuition waiver for employee and depend

15 paid holidays

Descripción de la vacante

California State University, Fullerton seeks an Arts Administrative Support Assistant II to provide direct clerical and front-office support for the College of the Arts. You will assist with department operations, events, degree advisement documents, and communications with students, staff, and faculty.

The role requires a high school diploma, strong organizational and interpersonal skills, and the ability to manage calendars, meetings, and basic data tasks in a busy academic environment.

Formación

• High School diploma or the equivalent; ability to learn and apply university policies.
• Strong front-line customer service and communication skills.
• Proficiency with basic office equipment and data entry.

Responsabilidades

• Provide front-office and general clerical support for students, staff, and visitors.
• Assist with logistics for meetings and department events.
• Coordinate scheduling, calendars, and student advising support as needed.
• Support faculty office hours and advising appointments.
• Communicate with department staff and stakeholders to resolve routine issues.

Conocimientos

Front-line work

Interpersonal skills

Problem solving

Typing/keyboarding

Educación

High School diploma or equivalent

Herramientas

Outlook/Google Calendar

Descripción del empleo

Arts Administrative Support Assistant II

Auto Req. ID: 562660

Salary Range: Classification Range $3,565 - $5,092 per month (Hiring range depending on qualifications, not anticipated to exceed $3,565 - $ 4,114 per month)

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The College of the Arts within the Division of Academic Affairs is distinguished by its fully accredited department of Visual Arts. Fine arts, new media, and design programs provide quality learning to 1,600 undergraduate and graduate students within state-of-the-art studios, classrooms, computer and design labs, and galleries. We seek an exceptional individual to join our team as the Arts Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

The Arts Administrative Support Assistant II provides direct clerical and administrative support for undergraduate and graduate students and faculty, department operations, academic program needs, student assistants, tours and special events, health and safety needs, degree advisement documents, and catalog and accreditation data. Interacts with administrators, staff, faculty, students, and off-campus personnel to ensure high-quality customer service. Problem solves with office staff, graduate assistants, and student assistants. Provides receptionist and other department support. The Arts Administrative Support Assistant provides front-office and general clerical support for all students, staff, faculty, and community visitors. Assesses student needs and offers creative and accurate solutions. Assists with the logistics of meetings and events. Under general supervision, provides students help with faculty office hours, advising appointments, Outlook/Google calendars, routine scheduling, scheduling models for classes, guest speakers, and student club events; and assists with directing work to the department community and student assistants. Communicates regularly with Art Office staff and Department Chair. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See Our CSUF Benefits Website For Additional Information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Hiring Preference

On-Campus CSUEU Employees