Information Technology Executive Assistant III

California State University, Fullerton; Fullerton (CA); On-site; USD 65,000 - 71,000; Full time

Job summary

California State University, Fullerton’s Division of Information Technology seeks an Information Technology Executive Assistant III. The role supports senior IT leadership, manages calendars, coordinates travel with Concur, and handles high-level administrative tasks in a confidential environment.

The position requires strong organizational skills, independence, and the ability to manage multiple priorities in a university setting. Regular hours with occasional extended times may apply.

Qualifications

• Equivalent to a bachelor's degree in related field and four years of relevant experience.
• Advanced degree may substitute for required experience.

Skills

Executive support

Calendar management

Travel coordination

VIP engagements

Meeting coordination

Education

Bachelor’s degree or equivalent

Tools

Concur

Job description

Information Technology Executive Assistant III

Classificaiton: Executive Assistant III

Department: The Division of Information Technology (IT) strives to be a strategic, innovative and best-in-class IT organization that provides a leading-edge technology environment for students, faculty, and staff to advance the University's mission, vision and goals. We are seeking an exceptional individual to join our IT-Administration team as the Information Technology Executive Assistant III. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Sub-Division:

Salary Range: $5,797 - $6,400 per month

Appointment Type:

Time Base:

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM; occasional early morning, evening and/or weekend hours.

About CSUF:

Job Summary:

Essential Qualifications:

Equivalent to a bachelor's degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision, oversees highly sensitive and confidential administrative, operational, and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special projects. In collaboration with management, assesses, formulates, and evaluates programs, policies, and procedures. Decision-making is based on best practices; relevant standards, guidelines, organizational policy; and overall strategies and goals. Handles multiple work priorities and may provide lead work direction with accountability for results.

Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management. Excellent project planning skills, with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. Advanced skill in leading, training, and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:

Experience providing high-level administrative support to a Vice President, President, Provost, Associate Vice President, Chief Operating Officer, or comparable senior leaders; supporting multiple senior leaders or a senior leadership team; and working in a university, public-sector, or similarly complex organizational environment. Experience managing complex calendars for multiple leaders, coordinating travel, and using Concur or a comparable travel and expense management system, and supporting major organizational meetings, events, and VIP engagements. Experience coordinating with a President's Office, Cabinet-level leadership, or comparable senior administrative office; preparing presentations, reports, briefing documents, correspondence, and meeting materials; building effective working relationships across organizational boundaries; and handling highly confidential and sensitive information.

Special Working Conditions:

https://www.fullerton.edu/civilrights/index.html#box5

Regular attendance and responsiveness are essential due to the calendaring, travel, and coordination responsibilities of the position. May occasionally be required to work early mornings, evenings, or weekends in support of major divisional events, meetings, travel, or other special activities.

Additional Information:

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.