Art Department Administrative Assistant (Administrative Support Assistant II) | California Stat[...]

California State University, Fullerton; Fullerton (CA); On-site; USD 41,068 - 45,912; Full time

Job summary

A prominent educational institution in Fullerton is seeking an Administrative Assistant for the Art Department. The role offers an opportunity to support graduate programs and faculty, providing essential clerical and administrative services. Candidates must have a high school diploma, along with three years of office experience, and be proficient in customer service and problem-solving. The position is full-time with a salary range of $3,680 - $4,114 per month.

Qualifications

• 3 years of experience in general office, clerical, or secretarial work.
• General knowledge of university policies and procedures.
• Competence in English grammar and writing.

Responsibilities

• Provide clerical and administrative support for graduate programs.
• Manage interactions with staff, students, and external personnel.
• Perform receptionist duties and assist with special events.

Skills

Office administration

Customer service

Problem-solving

Interpersonal skills

Education

High School diploma or equivalent

Job description

Art Department Administrative Assistant (Administrative Support Assistant II) | California State University, Fullerton job at California State University, Fullerton. Fullerton, CA.

Art Department Administrative Assistant (Administrative Support Assistant II) Classificaiton: Administrative Support Assistant II
Department: Art
Sub-Division:
Salary Range: $3,680 - $4,114 per month
Appointment Type: Ongoing
Time Base: Full Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM About CSUF:
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Cal State Fullerton's College of the Arts is distinguished by its fully accredited department of Visual Arts. Fine arts, new media, and design programs provide quality learning to 1,600 undergraduate and graduate students within state-of-the-art studios, classrooms, computer and design labs, and galleries. We seek an exceptional individual to join our team as the Art Department Administrative Assistant (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Art Department Administrative Assistant provides a full range of direct clerical and administrative support for graduate students, graduate programs and faculty, department operations, academic program needs, student assistants, tours and special events, health and safety needs, degree advisement documents, and catalogue and accreditation data. Interacts with administrators, staff, faculty, students, and off campus personnel to ensure high quality customer service. Problem solves with office staff, graduate assistants, and student assistants. Provides receptionist and other department support. Performs other duties as assigned. Essential Qualifications:
High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications: Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Application Deadline: Feb 27, 2025 (9:00 PM) Apply online at: jeid-0dca573d9e5db046b0b8da9d812d57cb

About California State University, Fullerton

California State University, Fullerton is a major regional university in a vital, flourishing area that includes Orange County, metropolitan Los Angeles and the expanding Inland Empire. The beautiful, 236-acre campus is set in Fullerton in north Orange County, about 25 miles from downtown Los Angeles and about 21 miles from nearby beaches. Cal State Fullerton has more than 37,000 students and approximately 1,800 full and part-time faculty members. The University offers 107 degree programs in eight colleges. Accredited by the Western Association of Schools and Colleges, CSUF is fourth in the nation for the number of bachelor's degrees awarded to minority students and first in California for the number of bachelor's degrees awarded to Hispanics.The University is one of the 23 campuses in the California State University System. Since the campus opened, CSUF has awarded degrees to more than 215,000 graduates. Many are leaders in business, government, education, and the arts.

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