Administrative Support Coordinator I, Office of the Provost

California State University, Fullerton; Fullerton (CA); On-site; USD 45,000 - 50,000; Full time

Job summary

California State University, Fullerton's Office of the Provost seeks an Administrative Support Coordinator I to join the Operations team. The role supports the Provost and Vice President for Academic Affairs, handling general office functions and maintaining departmental workflows.

The position requires a high school diploma and two years of administrative experience, with preferred a bachelor’s degree; schedule is Monday–Friday, 8:00 AM–5:00 PM, and a background check is required.

Qualifications

• High School diploma or the equivalent with two years of general office/administrative experience.
• Strong knowledge of English grammar, punctuation, and spelling.
• Ability to manage multiple priorities and draft correspondence.
• Ability to handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Skills

Office software

Budget knowledge

Communication skills

Multitasking

Interpersonal skills

Education

Bachelor's degree

Job description

Administrative Support Coordinator I, Office of the Provost

Classificaiton: Administrative Support Coordinator I

Department: The Office of the Provost and Vice President for Academic Affairs plans and manages all academic and instructional resources that support the teaching, scholarship, and research mission of Cal State Fullerton. The office strives to serve as a central resource for the campus community, ensuring quality academic programming and fostering partnerships with both internal and external stakeholders to promote and support faculty and student success. The Office of the Provost achieves this by empowering faculty, staff, administrators, and students with the knowledge and support necessary so that we can each carry out our individual roles in fulfilling our university's mission. We seek an exceptional individual to join our Operations team as the Administrative Support Coordinator I, Office of the Provost. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Sub-Division:

Salary Range: $4,047 - $4,509 per month

Appointment Type:

Time Base:

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:

Job Summary:

Essential Qualifications:

High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:

Bachelor's degree from a regionally accredited four-year university. Experience working in a university setting. Knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Ability to communicate effectively orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is a prerequisite and may include providing training to all levels in standard office procedures. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects.

Special Working Conditions:

https://www.fullerton.edu/civilrights/index.html#box5

Additional Information:

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.