Articulation of Credit and Degree Certification Generalist

University of Central Oklahoma; Edmond (OK); On-site; USD 21,000 - 30,000; Full time

Job summary

University of Central Oklahoma is seeking a staff member to evaluate degree requirements and certify graduation eligibility, communicating status to students and advisors. The role involves running degree audit reports, interpreting results, and guiding students through the process.

Responsibilities include reviewing applications, ensuring accurate transfer credits, and maintaining the degree audit system while aligning with OSRHE CEP tables and transcript evaluations.

Qualifications

• Bachelor’s degree in a related field plus 6+ years of work experience or equivalent combination of education and experience.
• Experience with university registrar functions or advising students on certification process.
• Proficiency with Microsoft Office.

Responsibilities

• Enter approved substitutions, waivers, and exceptions into university degree audit system.
• Review undergraduate student applications and determine eligibility for graduation candidacy.
• Determine final eligibility for degree certification once final semester grades are processed.
• Review transcripts and degree audit reports to troubleshoot GPA requirements, attributes, credit hours, and other degree requirement issues.
• Maintain a computerized transcript evaluation system for undergraduate credit, including data entry and quality control of data input to the system.
• Evaluate OSRHE CEP to ensure UCO’s articulation tables mirror the OSRHE CEP tables.
• Evaluate Joint Service Transcripts for potential course equivalencies.
• Perform other related duties as assigned

Skills

Ellucian Banner

Degree Works

Critical thinking

Communication

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Job description

Position Classification

Regular, full-time, hourly, non-exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO? The hourly rate is $18.32 which translates to $38,105.60.

General Schedule

Position typically works 40 hours per week Monday through Friday 8am - 5pm.

Position Overview

Evaluates degree requirements and certifies degrees. Communicates with personnel and students regarding status of graduation applications. Reviews student applications and determines eligibility for graduation candidacy. Reviews processed applications to determine graduation eligibility once prior semester in-progress grades are updated. Determines final eligibility for degree certification once final semester grades are processed. Runs degree audit reports and explains results to advisors and students. Communicates to students by letters, phone calls, e-mail, and personal contact about their graduation eligibility. Performs other related duties as assigned.

Job Duties

• Enters approved substitutions, waivers, and exceptions into university degree audit system.
• Reviews undergraduate student applications and determines eligibility for graduation candidacy.
• Determines final eligibility for degree certification once final semester grades are processed.
• Reviews transcripts and degree audit reports to troubleshoot and resolve GPA requirements, attributes, credit hours, and other degree requirement issues.
• Responsible for maintaining a computerized transcript evaluation system for undergraduate credit, including data entry, quality control of data input to the system, determining transfer course equivalencies and updating the system to reflect new or altered course equivalencies and general education approved courses.
• Reviews OSRHE CEP to ensure UCO’s articulation tables mirror the OSRHE CEP tables.
• Evaluates Joint Service Transcripts for potential course equivalencies.
• Performs other related duties as assigned

Qualifications/Experience Required

Bachelor’s degree in job related field plus 6+ years of work experience or equivalent combination of education and experience.

Qualifications/Experience Preferred

Experience with university registrar functions or advising students on certification process. Proficiency with Microsoft Office.

Knowledge/Skills/Abilities

Knowledge of Ellucian Banner student information system or Degree Works degree audit system. Knowledge of degree programs, college requirements, and the general operation of UCO preferred. Ability to research and think critically about course descriptions and syllabi.

Physical Demands

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.