Art Logistics Coordinator - Multi-Site (3-Month)

Sothebys; New York (NY); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Benefits as required by law

Job summary

Sotheby’s in New York seeks a highly organized Temporary Logistics Coordinator to support movement, intake, and tracking of property across LIC, York Avenue, and the Breuer Building.

The role blends logistics coordination with registrar-adjacent duties, including loop truck scheduling, property transfers for exhibitions and Private Sale, and lite condition verification, ensuring accuracy and timely handling. This is a 3-month contract with strong collaboration across departments.

Qualifications

• Bachelor’s degree or equivalent work experience
• 1–3 years of experience in logistics, registrar support, or collections management in an art, gallery, or museum setting
• Strong understanding of art handling, condition reporting, and inventory tracking
• Highly organized with excellent record-keeping and communication skills
• Comfortable working across multiple sites with shifting priorities
• Collaborative, team-oriented, and solutions-driven
• Experience with inventory databases and internal scheduling systems preferred
• Flexibility to work overtime and weekends as required

Responsibilities

• Maintain detailed property transfer records across LIC, York Avenue and the Breuer for exhibitions and Private Sale
• Track piece count, tagging, condition status, and documentation for accuracy
• Coordinate return transfers after exhibitions and reconcile paperwork
• Communicate with Inventory Control, Registrar, and Specialist teams for clear handoffs
• Ensure works are handled following Sotheby’s safety and security protocols
• Support Art Handlers and Project Leads with information, access, and updated schedules
• Partner with cross-departmental teams to support pre-sale activities across locations

Skills

Logistics coordination

Registrar support

Inventory tracking

Art handling

Record-keeping

Cross-site collaboration

Communication skills

Multi-site work

Education

Bachelor’s degree or equivalent

Tools

Inventory databases

Internal scheduling systems

Job description

Sotheby’s in New York seeks a highly organized Temporary Logistics Coordinator to support movement, intake, and tracking of property across LIC, York Avenue, and the Breuer Building.

The role blends logistics coordination with registrar-adjacent duties, including loop truck scheduling, property transfers for exhibitions and Private Sale, and lite condition verification, ensuring accuracy and timely handling. This is a 3-month contract with strong collaboration across departments.