Art Logistics Coordinator (Temporary) - Multi-Site Registrar

Sotheby's; New York (NY); On-site; USD 33,000 - 37,000; Full time

Job summary

Sotheby’s is seeking a highly organized and detail-oriented Logistics Coordinator to support the movement, intake, and tracking of property across our New York three-site network (LIC, York Avenue, Breuer Building). This role blends logistics coordination with registrar-adjacent responsibilities and ensures accurate handling of property through its exhibition lifecycle.

The Temporary Logistics Coordinator will assist with loop truck scheduling, coordinate property transfers for exhibitions and

Qualifications

• Bachelor’s degree or equivalent work experience.
• 1–3 years of experience in logistics, registrar support, or collections management in an art/gallery setting.
• Strong understanding of art handling, condition reporting, and inventory tracking.

Responsibilities

• Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments.
• Track piece count, tagging, condition status, and documentation to ensure accuracy and accountability.
• Coordinate return transfers following exhibitions, reconciling paperwork and ensuring safe repackaging.
• Communicate regularly with Inventory Control, Registrar, and Specialist teams to ensure clear handoffs and status updates.
• Ensure works are handled according to Sotheby’s safety and security protocols.
• Support Art Handlers and Project Leads with information, access, and updated schedules.
• Partner with cross-departmental teams to support pre-sale activities across multiple locations, aligning logistics and workflow to meet shifting priorities and deadlines.

Skills

Bachelor’s degree

Experience 1–3 yrs

Art handling

Inventory tracking

Record-keeping

Communication skills

Team oriented

Education

Bachelor’s degree or equivalent

Tools

Inventory databases

Internal scheduling systems

Job description

Sotheby’s is seeking a highly organized and detail-oriented Logistics Coordinator to support the movement, intake, and tracking of property across our New York three-site network (LIC, York Avenue, Breuer Building). This role blends logistics coordination with registrar-adjacent responsibilities and ensures accurate handling of property through its exhibition lifecycle.

The Temporary Logistics Coordinator will assist with loop truck scheduling, coordinate property transfers for exhibitions and