Art Logistics & Registrar Coordinator (Contract)

Sotheby's International; Northern, New York (KY, NY); Hybrid; USD 33,000 - 37,000; Full time

Job summary

Sotheby’s is seeking a highly organized Temporary Logistics Coordinator to support movement, intake, and tracking of property across our New York sites: Long Island City, York Avenue, and the Breuer Building. This role blends logistics with registrar-adjacent responsibilities to maintain accuracy and timely handling of property throughout exhibitions.

The ideal candidate will assist with loop truck scheduling, coordinate transfers for exhibitions and Private Sale, book the Breuer dock, and

Qualifications

• Bachelor’s degree or equivalent work experience.
• 1–3 years of experience in logistics, registrar support, or collections management in an art, gallery, or museum setting.
• Strong understanding of art handling, condition reporting, and inventory tracking.
• Highly organized with excellent record-keeping and communication skills.
• Comfortable working across multiple sites with shifting priorities.
• Collaborative, team-oriented, and solutions-driven.
• Experience with inventory databases and internal scheduling systems preferred.
• Flexibility to work overtime and weekends as required.

Responsibilities

• Maintain detailed records of all property transferring between LIC, York Avenue, and the Breuer for exhibitions and Private Sale appointments.
• Track piece count, tagging, condition status, and documentation to ensure accuracy.
• Coordinate return transfers after exhibitions and reconcile paperwork.
• Communicate with Inventory Control, Registrar, and Specialist teams for clear handoffs.
• Ensure works are handled per safety and security protocols.
• Support Art Handlers and Project Leads with information, access, and updated schedules.
• Coordinate loop truck scheduling for ad hoc and sale-specific transfers.

Skills

Highly organized

Excellent record-keeping

Communication skills

Team collaboration

Education

Bachelor’s degree or equivalent in logistics/arts administration

Tools

Inventory databases

Internal scheduling systems

Job description

Sotheby’s is seeking a highly organized Temporary Logistics Coordinator to support movement, intake, and tracking of property across our New York sites: Long Island City, York Avenue, and the Breuer Building. This role blends logistics with registrar-adjacent responsibilities to maintain accuracy and timely handling of property throughout exhibitions.

The ideal candidate will assist with loop truck scheduling, coordinate transfers for exhibitions and Private Sale, book the Breuer dock, and