Archivist

State; Cambridge, Northern (MA, KY); Hybrid; USD 75,000 - 80,000; Full time

Job summary

The Schlesinger Library in Cambridge seeks an Archivist to advance processing of archival, published, and born-digital materials, with emphasis on equitable representation and inclusive description. Reporting to the Lead Processing Archivist, you will arrange, describe, and provide access in line with national standards.

You will collaborate with a team of archivists and catalogers, supervise interns when needed, and engage in ongoing professional development while ensuring timely processing and

Qualifications

• MLS-accredited with archives concentration or MA in history or related field.
• Two+ years of archival processing experience.

Responsibilities

• Appraises, arranges, describes, preserves, and catalogs archival collections in analog and digital formats.
• Determines appropriate levels of arrangement and description to ensure flexible, user-centered processing.
• Creates DACS-compliant descriptions, catalog records, and finding aids following national standards.
• May perform photo cataloging, web archiving, metadata remediation, outreach, instruction, and exhibit work.
• Covers reference desk shifts at the Schlesinger Library.
• May supervise student assistants and interns, including hiring and training.
• Keeps abreast of developments and best practices in the archival field.
• Fosters collaboration within the department and across Harvard Library.

Skills

Archival processing

Digital and analog formats

XML and archival metadata

Inclusive description

Education

MLS/Masters in library science or history

Tools

DACS/EAD/MARC/LCSH/AAT

Job description

Archivist, Schlesinger Library (Cambridge)

The Schlesinger Library ethically collects and stewards archival, published, and digital materials documenting the histories of women and gender-diverse people in the United States. We make these collections accessible to scholars, students, educators, and the public through our reading room, classroom, gallery, and online platforms, advancing our commitment to building a more inclusive historical record. Our collections span equal rights and social justice, women’s health and reproductive lives, gender and sexuality, Radcliffe College, culinary history, and family papers. The Technical Services department plays a central role in the Library’s mission by enabling the discovery, use and management of archival, published, and born-digital collections through accessioning, processing, arrangement and description, metadata creation, and collection management.

We seek an Archivist who is passionate about archival processing and its crucial role in fostering discovery and accessibility; who is committed to equitable representation and inclusive description; and who brings an interest in and facility with both analog and born-digital materials. Reporting to the Lead Processing Archivist, they will work as part of an inclusive team, participating in and contributing to the evolution of a program of thoughtful, flexible, user-centered archival and born-digital processing. The Archivist processes diverse archival collections, arranging and describing materials according to national standards and best practices; highlighting materials for researchers; and providing widespread public access to collections. This is an opportunity for a critical thinker to join an experienced team of archivists and catalogers who are working collectively to evaluate and improve our practices while reaffirming our existing strengths.

Job-Specific Responsibilities

• Appraises, arranges, describes, preserves, and catalogs archival collections in both analog and digital formats. This includes evaluating their research value, creating a processing plan, and ensuring projects are completed in a timely fashion.
• Determines appropriate levels of arrangement and description, using a range of innovative and user-centered approaches to ensure flexible and efficient processing.
• Creates DACS-compliant archival descriptions, including catalog records and finding aids, following national standards and Schlesinger Library procedures, and applying best practices for inclusive and reparative description.
• May undertake additional activities such as photograph cataloging, web archiving, metadata remediation for digitization, outreach and instruction, and exhibit work.
• Covers regular shifts at the Schlesinger Library reference desk.
• May supervise student assistants and interns, including hiring, training, planning and assigning work, assessing performance, addressing performance issues, and resolving problems.
• Monitors current developments, trends, and best practices in the archival profession.
• Fosters collaborative relationships within the department, Schlesinger Library, Radcliffe, and across Harvard Library as appropriate. May represent the department in various collaborative projects and programs within the greater Harvard Library system and beyond.

Working Conditions

Work conditions involve a climate-controlled, indoor environment with specific temperature and humidity levels to preserve materials. The archivist may encounter dust and mold, necessating the use of personal protective equipment like masks and gloves. Limited natural light is typical in the workspace, and frequent use of computers and other digital tools is required.

Physical Requirements

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

• The physical demands of this position include lifting and carrying boxes up to 40 pounds, managing cartloads of material weighing up to 240 pounds, frequent standing, walking, climbing ladders, and bending to retrieve or reshelve collections.
• Frequent standing, walking, climbing ladders, and bending to retrieve or reshelve collections.
• Manual dexterity is required to handle delicate archival materials carefully.
• Prolonged periods of examining documents under magnification and repetitive data entry tasks are also common.

Qualifications

Basic Qualifications

• ALA-accredited MLS (Master’s in Library Science) with a concentration in archives management, or an MA in history or a related field.
• Two or more years of experience processing archival materials in various formats.

Successful candidates will demonstrate

• Knowledge of national data content and structure standards related to archival control of collection materials (e.g., DACS, EAD, MARC, LCSH, AAT).
• Knowledge of archival and library management systems, and proficiency with computer technology (e.g. word processing, spreadsheets, databases, XML).
• Proven experience processing born digital collections and materials.
• Ability to manage multiple priorities and work productively both independently and collaboratively in a collegial, team-based environment.
• Flexibility, innovation, and user focus in their approaches to archival processing.
• Familiarity with or interest in current approaches and best practices in inclusive and reparative archival description.

Additional Qualifications and Skills

• Strong written and verbal communication skills, along with critical thinking and listening abilities.
• Commitment to fostering a diverse and inclusive workplace, with the ability to work effectively with a diverse faculty, staff, and student population.
• Proficiency in one or more foreign languages, particularly Spanish or Chinese preferred.
• Interest in contemporary U.S. women’s history.

Full/Part Time

Full Time

Education

MLS/Masters

Salary Range

$75,000.00- $80,000.00/year