Processing Archivist

Carl Acrl; Los Angeles (CA); On-site; USD 74,752 - 105,696; Full time

Job summary

UCLA Library seeks a Processing Archivist to advance archival processing in Special Collections in Los Angeles. The role focuses on arranging, describing, and deion using ArchivesSpace, creating finding aids, and supporting born-digital workflows.

The ideal candidate has an MLS and experience with archival standards, metadata management, and collaboration with curators, donors, and researchers. This is a full-time position based in Los Angeles with competitive benefits.

Qualifications

• ALA-accredited MLS or equivalent with library archival experience.
• Experience in archival processing, arrangement, and deion.
• Knowledge of archival principles and metadata management.

Responsibilities

• Process archival materials in all formats using ArchivesSpace.
• Create finding aids and archival description in ArchivesSpace.
• Collaborate with curators, staff, donors, and researchers.
• Develop policies and workflows for deion of born-digital materials.
• Contribute to outreach and community engagement activities.

Skills

ArchivesSpace

Metadata management

Archival processing

Data standardization

Education

ALA-accredited MLS

Tools

XML editing tools

Job description

Processing Archivist

Job #JPF11168 – University of California, Los Angeles (UCLA). Location: Los Angeles, CA. Salary range: $74,752 – $105,696 (Assistant Librarian – Associate Librarian ranks).

Position Overview

UCLA Library seeks a highly collaborative and knowledgeable archivist to engage in processing and deion of archival collections in Library Special Collections.

Responsibilities

• Process new and existing archival collection materials in all formats using ArchivesSpace.
• Create finding aids and archival deion using ArchivesSpace.
• Collaborate with curators, public services staff, acquisitions team members, graduate students in the Center for Primary Research and Training, and other archivists, donors, and researchers.
• Work with the Digital Archivist to develop and implement policies and workflows for the deion of born‑digital materials.
• Apply and contribute to efficient archival processing guidelines and procedures, including extensible processing principles.
• Utilize DACS, EAD, EAC‑CPF, RDA, LCSH, and MARC21 standards in archival deion.
• Contribute to department and library‑wide outreach and community engagement activities such as instruction, presentations, reference services, and social media.
• Support the CFRPT program and graduate students carrying out archival discovery and access projects.
• Collaborate with colleagues in Preservation and Conservation for long‑term stewardship of archival materials.
• Make professional contributions to activities related to archives and special collections at UCLA and at the regional or national level.
• Work independently and collaboratively to achieve goals set forth by the position.
• Other responsibilities as assigned.

Qualifications

• Basic Qualifications: ALA‑accredited master’s degree in Library or Information Science at the time of hire (or an equivalent advanced degree with library experience); experience in archival processing, arrangement, and deion; knowledge of archival principles and best practices for efficient processing; experience managing metadata for archival collections, including data standardization, remediation, and repurposing; and ability to use ArchivesSpace and related archival information management systems.
• Preferred Qualifications: Knowledge of current developments, trends, and technologies in special collections; ability to stay abreast of privacy, confidentiality, copyright, and related policies; knowledge of archival processing theory and approaches for manuscripts and archives; experience communicating effectively with diverse communities and donors; scheduling, project planning, management, completion, and assessment; strong research, project management, interpersonal, and oral and written communication skills; ability to work independently and be self‑motivated; experience in a highly collaborative team‑based environment; promotion of teamwork, diversity, equality and inclusiveness within UCLA Libraries; familiarity with the Guidelines for Efficient Archival Processing in the University of California Libraries, OCLC’s Total Cost of Stewardship toolkit, and other ethical, iterative approaches; demonstrated experience in archival processing across a variety of formats; experience with XML editing tools; experience providing reference to special collections users; knowledge of a language other than English.

Application Requirements

• Curriculum Vitae detailing education and relevant experience.
• Cover Letter reflecting on your personal and professional experiences and how they align with UCLA Library’s strategic directions and mission.
• Reference check authorization release form.
• Three to five professional references (contact information only).

Employment Eligibility and Equal Opportunity Statement

Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States and employment is contingent upon a satisfactory background investigation. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.