Project Archivist

Code4lib; Cambridge (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

A prominent archive institution in Cambridge is seeking a Project Archivist for a 2-year position starting in May 2026. The ideal candidate will process a newly acquired collection focusing on Black feminist history, ensuring inclusive representation in archives. Responsibilities include appraising and cataloging materials, creating DACS-compliant descriptions, and potentially supervising assistants. This role requires a Master's degree and at least 2 years of archival experience, alongside strong communication and critical thinking skills.

Qualifications

• Must have ALA-accredited MLS or MA in history or a related field.
• Minimum of 2 years experience processing archival materials.
• Knowledge of DACS, EAD, MARC, LCSH, and AAT standards.

Responsibilities

• Appraise, arrange, describe, preserve, and catalog archival materials.
• Create DACS-compliant archival descriptions.
• Determine appropriate levels of arrangement and description.
• Supervise student assistants and interns as needed.

Skills

Archival processing

Communication skills

Critical thinking

Team collaboration

Education

ALA-accredited MLS or MA in history or a related field

Tools

Library management systems

XML

Job description

This is a 2-year term limited position starting in May, 2026 and ending on April 30, 2028

Job Summary:

The Schlesinger Library on the History of Women in America documents the lives of women of the past and present for the future and furthers the Harvard Radcliffe Institute’s commitment to the study of women, gender, sexuality, and society. The Archival Technical Services unit at Schlesinger Library fosters the discovery, use, and care of archival and manuscript materials through various activities including accessioning, processing, description, metadata creation, preservation, and collection management. Archival Technical Services’ priorities reflect the Library’s ongoing work to document the history and contributions of women and organizations currently under-represented in our collections. The Library has recently acquired the papers of a prominent Black feminist critic, writer, and publisher. The approximately 164 linear feet collection documents the Combahee River Collective, Kitchen Table: Women of Color Press, Black lesbian and gay writing and activism, and many other related topics.

To process and make accessible this significant new acquisition, we seek a Project Archivist for a two-year term who is passionate about archival processing and its crucial role in fostering discovery and accessibility, and who is committed to equitable representation and inclusive description in archives. The Project Archivist processes this newly acquired collection, arranging and describing the papers according to national standards and best practices to provide widespread public access to the collection. This is an opportunity for a critical thinker to join an experienced unit of passionate archivists who are working collectively to evaluate and improve our practices while reaffirming our existing strengths. Reporting to the Lead Processing Archivist, they will participate in a team committed to ongoing reflection and improvement.

Essential Duties and Responsibilities:

• Appraises, arranges, describes, preserves, and catalogs the papers, in both analog and digital formats, of a prominent Black feminist critic, writer, and publisher. This includes creating a processing plan and achievable timeline for the project, and consulting with conservation staff regarding fragile materials.
• Creates DACS-compliant archival description, including catalog record and finding aid, following national standards and Schlesinger Library procedures and applying best practices for inclusive and reparative description.
• Determines appropriate levels of arrangement and description, using a range of approaches to ensure flexible and efficient processing.
• Adheres to procedures outlined in departmental processing manuals and contributes to the improvement and documentation of departmental workflows and practices.
• May supervise student assistants and interns, including planning and assigning work.

Working Conditions:

• Work conditions involve a climate-controlled, indoor environment with specific temperature and humidity levels to preserve materials. The archivist may encounter dust and mold, necessitating the use of personal protective equipment like masks and gloves. Limited natural light is typical in the workspace, and frequent use of computers and other digital tools is required.

Physical Requirements:

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

• The physical demands of this position include lifting and carrying boxes up to 40 pounds, managing cartloads of material weighing up to 240 pounds, frequent standing, walking, climbing ladders, and bending to retrieve or reshelve collections.
• Manual dexterity is required to handle delicate archival materials carefully.
• Prolonged periods of examining documents under magnification and repetitive data entry tasks are also common.

Qualifications

Basic Qualifications:

• ALA-accredited MLS (master’s in library science) with a concentration in archives management, or MA in history or a related field.
• Two or more years of experience processing archival materials in a variety of formats.
• Knowledge of national data content and structure standards for archival control, such as DACS, EAD, MARC, LCSH, and AAT.

Preferred Qualifications and Skills:

• Coursework, professional experience, or demonstrated interest in Black feminism and/or feminist publishing history.
• Understanding of contemporary U.S. women’s history.
• Familiarity with, or interest in, current approaches and best practices in inclusive and reparative archival description.
• Experience with archival and library management systems, and proficiency with computer technology, including word processing, spreadsheets, databases, and XML.
• Strong written and verbal communication skills, as well as critical thinking and active listening abilities.
• Ability to manage multiple priorities and to work both independently and collaboratively within a collegial, team-based environment.
• Commitment to fostering an inclusive workplace, and to working effectively with colleagues and researchers from a broad range of backgrounds.

Please visit the job post for full details about this opportunity and to apply: https://us.smrtr.io/4BRb7

How to apply

https://us.smrtr.io/4BRb7

Metadata

Published: Monday, March 2, 2026 19:06 UTC

Last updated: Monday, March 2, 2026 19:06 UTC