Architecture Project Coordinator — Lead Schedules & Docs

Keller Executive Search International; New Orleans (LA); On-site; USD 42,000 - 65,000; Full time

Job summary

Keller Executive Search International is assisting an established private architecture firm in New Orleans to hire a Project Coordinator. The role will organize project information, schedules, documentation, and stakeholder communication across internal teams and external consultants.

Responsibilities include maintaining schedules and records, preparing agendas and meeting minutes, tracking milestones and approvals, organizing drawings and contracts, and supporting project managers with

Qualifications

• Maintain project schedules, action lists, meeting records, and documentation.
• Coordinate information among architects, consultants, contractors, and clients.
• Prepare meeting agendas and distribute minutes and follow-up items.
• Track project milestones, submissions, approvals, and outstanding decisions.
• Organize drawings, specifications, contracts, and correspondence.
• Assist with submittal, request for information, and change documentation.
• Monitor administrative requirements throughout each project phase.
• Support project managers with reporting, resource coordination, and deadline management.

Responsibilities

• Maintain project schedules, action lists, meeting records, and documentation.
• Coordinate information among architects, consultants, contractors, and clients.
• Prepare meeting agendas and distribute minutes and follow-up items.
• Track project milestones, submissions, approvals, and outstanding decisions.
• Organize drawings, specifications, contracts, and correspondence.
• Assist with submittal, request for information, and change documentation.
• Monitor administrative requirements throughout each project phase.
• Support project managers with reporting, resource coordination, and deadline management.

Skills

Project coordination

Schedule management

Documentation

Communication

Cross-functional collaboration

Job description

Keller Executive Search International is assisting an established private architecture firm in New Orleans to hire a Project Coordinator. The role will organize project information, schedules, documentation, and stakeholder communication across internal teams and external consultants.

Responsibilities include maintaining schedules and records, preparing agendas and meeting minutes, tracking milestones and approvals, organizing drawings and contracts, and supporting project managers with