Architecture Library Coordinator

Ball State University; United States; On-site; USD 38,000 - 42,000; Full time

Benefits offered by this job

Paid vacation days

Paid holidays

Parental leave

Health and dental insurance

Tuition assistance for employee and/or

Job summary

Ball State University Libraries is seeking an Architecture Library Coordinator to manage daily operations, support user access to collections, services, and spaces for architecture programs, and contribute to an environment that fosters research and learning.

The role includes supervising 7–8 student assistants, establishing course reserves, monitoring circulation, and ensuring copyright compliance; it also covers budgeting, reporting, and providing technical support across common software tools.

Qualifications

• Bachelor’s degree or equivalent.
• Over one through three years of related experience.
• Working knowledge of Microsoft Office applications.

Responsibilities

• Assign and review work, orient and train student employees.
• Supervise student employees.
• Schedule student staffing for the Architecture Library.
• In the absence of the Architecture Librarian and Building Materials Librarian, assume responsibility for security and maintaining Architecture Library/Building Material Samples Collection services.
• Manage daily operations of the Architecture Library; ensure high-quality research, circulation, and related customer service.

Skills

Customer service

Operations coordination

Budgeting

Reporting

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Adobe

Job description

Position Title: Architecture Library Coordinator Compensation: $18.45 - 20.34 Department: University Libraries_R Start Date: 09/28/2026

About this opportunity: Ball State University Libraries is seeking an enthusiastic and collaborative team member to join our dedicated branch services team as the Architecture Library Coordinator. Under the direction of the Architecture Librarian, this role ensures smooth daily operations and exceptional user experiences for the Architecture Library.

Located in the Estopinal College of Architecture and Planning building, the University Libraries’ Architecture Library branch serves faculty and students in Architecture, Landscape Architecture, Urban Planning and Construction Management and Interior Design.

Supervising a team of approximately 7-8 student assistants, the Architecture Library coordinator supports user access to collections, services, and spaces; monitors circulation services, maintains course reserves, provides assistance in the use of print and electronic resources, and ensures a safe and welcoming space for students, faculty, and community users.

Successful candidates will have customer service and operational coordination experience, including working with budgets and reports, and will enjoy contributing to student academic success. If you enjoy working with people, providing assistance to diverse communities of learners, and identifying solutions to complex problems,

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you’ll do and what you’ll bring

Position Function: Manage daily operations of the Architecture Library to support user access to collections, services, and spaces that support research, teaching, and learning; monitor circulation services; establish course reserves and copyright compliance; provide assistance in the use of print and electronic resources; maintain collections; monitor building security; support a collaborative work environment and service culture in order to advance the strategic direction of the University Libraries.

Duties & Responsibilities

• Assign and review work, orient and train student employee(s), and make recommendations as to interviewing and selection, performance appraisal, and discipline.
• Supervise student employee(s).
• Schedule student staffing for the Architecture Library.
• In the absence of the Architecture Librarian and Building Materials Librarian, assume responsibility for security and maintaining Architecture Library/Building Material Samples Collection services; provide orientation for visitors and student groups as needed.
• Manage the daily operations of the Architecture Library; ensure in-depth and high-quality research, circulation, and related customer service is provided to library users concerning architecture, landscape architecture, urban planning, and related fields; participate in recommending policies and procedures for the Architecture Library.
• Establish and coordinate traditional and electronic course reserves by identifying, locating, retrieving, scanning, and linking items to faculty/class; enter reserves into the circulation system; maintain and monitor the reserve circulation system; initiate and maintain copyright approval for reserve items.
• Manage the billing process for overdue, damaged, and lost library materials; hear and recommend approval or denial of appeals; answer questions regarding overdue fines and replacement charges.
• Maintain library collections and manage the addition of new acquisitions; includes preparation for binding; receipt of new materials; manage and maintain interlibrary loan, holds, and recall shelves; collection inventory; deselection of appropriate materials, and coordination of actions with Collections and Resource Acquisition Services personnel.
• Provide technical support and troubleshooting for commonly used computer software and printing applications including Microsoft Office and Adobe products; provide routine maintenance and inspection of circulating equipment.
• Provide diversified support for the Architecture Library unit, such as: gather statistical data for reports as needed; create forms; manage supply and student wage budgets; make projections and monitor expenditures; order, store, and safeguard supplies; draft and update procedural manuals, assist with outreach activities.
• Perform other related duties and special projects as assigned.
• Maintain regular and predictable attendance.

Minimum Qualifications

• Bachelor’s degree or equivalent.
• Over one through three years of related experience.
• Working knowledge of Microsoft Office applications.

Preferred Qualifications

• Coursework in library science, architecture, urban planning, environmental design, or related area.
• One year or more of library public services experience.

What we offer

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That’s why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life’s most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected. When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child’s (or children’s) undergraduate college tuition at Ball State. We do the same for you. In fact, we’ll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It’s just one way we do our part to uplift you.

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator – Staff (Exempt) and download our calculator spreadsheet. Goodness requires action to grow. We’re dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That is where you come in. When you join our team, you become part of goodness in action. Our main priority: uplifting students so they can discover their full potential. This is how we fly.

There are about 3,000 full‑time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family. We can offer you more. Where you live matters just as much as where you work. We get it. That’s why we’ve invested since the very beginning in making our hometown work. On campus, find state‑of‑the‑art facilities and one‑of‑a‑kind arts and cultural events. In Muncie, you’ll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters. Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status. Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position.

Contact Melissa Rubrecht, Director of Employee Relations, at 765-285-1823 for assistance. People and Culture Services Administration Building (AD), Room G008 2000 University Avenue Muncie, IN 47306 8:00 a.m.-5:00 p.m. Monday-Friday Phone: [phone] Fax: [phone]