Bookkeeper and Auditor

Ball State University; United States; On-site; USD 21,000 - 22,000; Full time

Benefits offered by this job

Medical and prescription plans

Dental insurance

Flexible spending account

Health savings account

Paid time off

Holiday pay

University-funded retirement

Tuition discounts

Job summary

Ball State University Dining is hiring a Bookkeeper and Auditor to perform bookkeeping and auditing tasks, including AP/AR, daily cashier reports, and financial record preparation. This on-campus, full-time role offers a broad benefits package and opportunities to contribute to monthly financial reporting and inventory valuation.

The position requires accuracy under deadlines, strong computer skills (Word/Excel/Outlook), and customer-service excellence in a busy dining environment.

Qualifications

• Up to eighteen months of bookkeeping, auditing, accounting, or related training or education beyond high school or equivalent.
• One to three years of bookkeeping, auditing, or accounting experience; excellent computer skills in Windows Word, Excel and Outlook.
• Demonstrated excellence in customer service.
• Demonstrated ability to work in an environment with frequent interruptions and changes.

Responsibilities

• Audit vendor invoices to BSU purchase orders; reconcile differences with vendors and/or unit management; type accounts payable vouchers and process via BSU Accounting Department for payment.
• Audit daily cashier check-out sheets and cashier sales deposits; prepare sales deposit reports; submit sales deposits and reports to Bursar, report errors to management.
• Audit cash POS records for accurate daily report of product movement for each branded concept; prepare spreadsheets to report movement and royalties due.
• Prepare monthly inventory valuation, purchases, accounts payable/receivable, and journal vouchers for transfers; submit to proper offices; meet deadlines.
• Collect receipts for pick-up sales, maintain proper denomination, report discrepancies to General Manager.
• Provide excellent customer service, including telephone handling and message taking; communicate with management in a timely, courteous manner.

Skills

Bookkeeping

Auditing

Customer service

Office communications

Education

Associate’s degree in bookkeeping/auditing/accounting

Tools

Excel

Word

Outlook

Google

POS systems

Job description

Position Title: Bookkeeper and Auditor

Compensation: $15.00 - 16.26

Department: North Dining

Start Date: 09/14/2026

About this opportunity:

Ball State University Dining has an opportunity for a Bookkeeper and Auditor position. This opportunity comes with a great benefit package that includes medical and prescription plans, dental, flexible spending and health savings accounts, paid time off, holiday pay, University-funded retirement, tuition discounts, and more! This is a full-time, on-campus opportunity. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you’ll do and what you’ll bring:

Position Function:

Perform bookkeeping and auditing tasks under firm deadlines, including but not limited to accounts payable, accounts receivable, and typing/routing of food and supply transfers; audit count of reserve money, meal period and daily cashier reports, and sales deposit monies; maintain adequate monies in proper denominations for cashiering function; prepare records for financial reporting, including but not limited to inventory evaluations, submittal of bills for payment and invoices for payments due and meet requirements for end-of-the-month financial reports; type and send overdue notices; maintain and submit financial records, royalty payments, and reports required by contracted brands vendors; perform general office duties such as office equipment cleaning, answering telephone, communicating messages, requesting supplies, and maintaining files; utilize computer spreadsheet software, copy machine, and calculator.

Duties & Responsibilities:

• Audit vendor invoices to BSU purchase orders; reconcile differences with vendors and/or unit management; type accounts payable vouchers and process via BSU Accounting Department for payment; type and process food and supply move orders; meet deadlines.
• Audit daily cashier check-out sheets and cashier sales deposits; prepare sales deposit reports; submit sales deposits and reports to Bursar, report errors to management; audit and verify reports with POS cash system; prepare sales spreadsheet by concept each day, week, and month, then reconcile the daily sales deposits with the monthly financial reports; meet deadlines.
• Audit cash POS (Point of Sale cash registers) records for accurate daily report of product movement of each menu item for each branded concept or food station; prepare computer spreadsheets to report product movement, value of sales, and royalties due each vendor; submit royalty authorizations to the Accounting Office for payment; meet deadlines.
• Scrutinize records and then prepare monthly reports of inventory valuation, purchases, accounts payable, accounts receivable, journal vouchers for transfers, royalty payments, etc; submit to proper office locations; meet deadlines.
• Collect receipts for pick-up sales, maintain adequate monies in proper denomination for revenue centres and maintain an accurate record of reserve monies and safe shortages; report discrepancies to the General Manager immediately.
• Provide excellent customer service, including but not limited to interacting with customers, answering the telephone efficiently and courteously for incoming calls; route calls to proper person, taking accurate and thorough messages to provide accurate information and effectively communicating information to management in a timely, friendly, and courteous manner.
• Audit all purchase orders against requisition lists to ensure orders exist, delivery dates are accurate, and vendor product code numbers are correct; notify management of discrepancies between purchase orders and vendor invoices.
• Maintain up-to-date price and delivery records for all items purchased; enter corrections and receiving code numbers into computer system; and assist with annual unit fiscal inventory; meet deadlines.
• Prepare estimated 100 client journal vouchers or invoices for meals, refreshments and services; submit to Student Financial Services for processing within the established business month; audit revenue accounts on the monthly financial statements to verify that client journal vouchers or invoices were correctly posted; audit revenue accounts on a monthly basis to ensure accounts receivables (off-campus and intra-university invoices) are paid; trace unpaid accounts and send overdue notices.
• Perform other related duties as assigned, including but not limited to; reporting office repair needs, requisitioning office supplies, maintaining storage of department records according to guidelines and cleaning and maintaining office equipment.
• Maintain regular and predictable attendance.

Minimum Qualifications:

• Up to eighteen months of bookkeeping, auditing, accounting, or related training or education beyond high school or equivalent.
• One to three years of bookkeeping, auditing, or accounting experience; excellent computer skills in Windows Word, Excel and Outlook.
• Excellent computer skills in Windows Word, Excel and Outlook.
• Demonstrated excellence in customer service.
• Demonstrated ability to work in an environment with frequent interruptions and changes.

Preferred Qualifications:

• Associate’s degree from an accredited college or university in bookkeeping, auditing, or accounting.
• Proficiency in the use of computer software: Cbord Menu Management, Excel, Word, Google.
• Database experience in POS cash handling systems, cash sales reporting and tracking.

What we offer:

• Paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year.
• Paid parental leave (6 weeks).
• Affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits.
• We cover 90 percent of your child (or children)’s undergraduate college tuition at Ball State.
• We cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.

Additional benefits and community information:

And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you. Curious about our excellent benefits package? We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet. Goodness requires action to grow. We're dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That's where you come in. When you join our team, you become part of goodness in action. Our main priority: uplifting students so they can discover their full potential. This is how we fly. There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family. We can offer you more. Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state-of-the-art facilities and one-of-a-kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters. Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status. Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position. Contact Melissa Rubrecht, Director of Employee Relations, at 765-285-1823 for assistance. People and Culture Services Administration Building (AD), Room G008 2000 University Avenue Muncie, IN 47306 8:00 a.m.-5:00 p.m. Monday-Friday Phone: [phone] Fax: [phone]