Architectural Studio Coordinator

Placement By Design, Inc.; Addison (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Placement By Design, Inc. seeks an Architectural Studio Coordinator to support accounting and project management functions in Addison, TX. The role handles new project setup, budgeting, billing, and vendor coordination while ensuring smooth daily operations for the architectural office.

Responsibilities include invoicing, COI tracking, client proposals, and meeting coordination. Ideal candidates have a business admin degree with 5+ years in A/E/C or 7+ years equivalent experience, and strong

Qualifications

• Bachelor’s degree in business administration and minimum of 5 years of Industry experience.
• Or 7+ years’ experience equivalent of education in A/E/C industry.
• Deltek Vantagepoint experience is a plus.
• Proficient in Microsoft Office Suite, with strong skills in Excel.
• Experience with billing, invoicing, accounting data entry, Accounts Payable, and Accounts Receivable

Responsibilities

• Assign new project numbers using company templates and established standards.
• Enter project budget information into the accounting system.
• Assist Project Managers with Client proposal using the company templates.
• Assist Project Managers with consultant’s agreement preparation and collections.
• Obtain signed consultant contracts and maintain the Certificate of Insurance (COI) log.
• Review consultant invoices with Project Managers for accuracy and compliance.
• Verify consultant billing against contract values.
• Act as a liaison between of the accounting team and Managers.
• Assist Accounting Manager with the monthly billing process, including preparation and submission of invoices.
• Review Accounts Receivable with Project Managers and assist with collection efforts.
• Process Accounts Payable, including vendor setup and invoice data entry.
• Provide miscellaneous assistance to the Accounting Manager as needed.
• Oversee daily office operations and maintain general office upkeep and organization.
• Monitor and order office supplies to ensure adequate inventory.
• Coordinate vendor lunch presentations, including scheduling and catering.
• Assist with planning and executing company events for the Dallas office.
• Schedule and coordinate internal and external meetings, including conference room arrangements.
• Serve as the primary point of contact for visitors, deliveries, and general office inquiries.
• Provide miscellaneous assistance to team members and Project Managers as required.

Skills

Excel

MS Office Suite

Attention to detail

Education

Bachelor’s degree in business administration

Tools

Deltek Vantagepoint

Accounting software

Job description

We are seeking an Architectural Studio Coordinator for an Architectural office in Addison, TX. This role provides vital support to the Accounting Manager and Project Managers while ensuring smooth day-to-day office operations.

REQUIRED EDUCATION & KNOWLEDGE:

• Bachelor’s degree in business administration and minimum of 5 years of Industry experience.
• Or 7+ years’ experience equivalent of education in A/E/C industry.
• Deltek Vantagepoint experience is a plus.
• Proficient in Microsoft Office Suite, with strong skills in Excel.
• experience with billing, invoicing, accounting data entry, Accounts Payable, and Accounts Receivable

DUTIES & RESPONSIBILITIES:

Accounting Support

• Assign new project numbers using company templates and established standards.
• Enter project budget information into the accounting system.
• Assist Project Managers with Client proposal using the company templates.
• Assist Project Managers with consultant’s agreement preparation and collections.
• Obtain signed consultant contracts and maintain the Certificate of Insurance (COI) log.
• Review consultant invoices with Project Managers for accuracy and compliance.
• Verify consultant billing against contract values.
• Act as a liaison between of the accounting team and Managers.
• Assist Accounting Manager with the monthly billing process, including preparation and submission of invoices.
• Review Accounts Receivable with Project Managers and assist with collection efforts.
• Process Accounts Payable, including vendor setup and invoice data entry.
• Provide miscellaneous assistance to the Accounting Manager as needed.

Administrative Support

• Oversee daily office operations and maintain general office upkeep and organization.
• Monitor and order office supplies to ensure adequate inventory.
• Coordinate vendor lunch presentations, including scheduling and catering.
• Assist with planning and executing company events for the Dallas office.
• Schedule and coordinate internal and external meetings, including conference room arrangements.
• Serve as the primary point of contact for visitors, deliveries, and general office inquiries.
• Provide miscellaneous assistance to team members and Project Managers as required.

ATTRIBUTES & ABILITIES:

• Ability to work independently in a smaller office environment while staying connected with the broader team.
• Commitment to exceptional internal and external client service.
• Strong attention to detail and a high level of accuracy in all work.
• Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Effective verbal and written communication skills.
• Strong writing, editing, and proofreading abilities.
• Fast learner with the ability to adapt to changing needs and work both independently and collaboratively.
• Proficient in Microsoft Office Suite, with strong skills in Excel.
• Strong analytical and problem‑solving abilities.
• Self‑motivated and able to perform work with minimal supervision