Project Coordinator – Dallas

Johnston, LLC; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Johnston, LLC in Dallas is seeking an experienced professional for an Accounting and Administrative Support role. This position involves providing essential support to the Accounting Manager and Project Managers while ensuring efficient office operations.

The ideal candidate should have a bachelor's degree in accounting, a minimum of 5 years of experience in the accounting field, and be proficient in Microsoft Office Suite, particularly in Excel. The company values strong communication and analytical skills, with an emphasis on attention to detail and integrity.

Qualifications

• Minimum 5 years of accounting experience or 7+ years equivalent in A/E/C industry.
• Experience in an architecture or engineering firm required.

Responsibilities

• Provide accounting support to Project Managers.
• Manage monthly billing process and review Accounts Receivable.
• Oversee daily office operations and maintain office organization.
• Assist with planning company events.
• Serve as primary contact for visitors and deliveries.

Skills

Strong attention to detail

Effective verbal and written communication

Proficiency in Microsoft Office Suite

Analytical and problem-solving skills

Education

Bachelor’s degree in accounting

Tools

Deltek Vantagepoint

Microsoft Excel

Job description

This role provides vital support to the Accounting Manager and Project Managers while ensuring smooth
day-to-day office operations.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in accounting and minimum of 5 years of accounting experience.
• Or 7+ years’ experience equivalent of education in A/E/C industry.
• 5+ years of accounting experience in architecture or engineering firm.
• Deltek Vantagepoint experience is a plus.

ROLES AND RESPONSIBILITIES:

• Accounting Support
• Assign new project numbers using company templates and established standards.
• Enter project budget information into the accounting system.
• Assist Project Managers with monitoring and improving project financial performance.
• Obtain signed consultant contracts and maintain the Certificate of Insurance (COI) log.
• Review consultant invoices with Project Managers for accuracy and compliance.
• Verify consultant billing against contract values.
• Participate as a collaborative member of the accounting team.
• Manage the monthly billing process, including preparation and submission of invoices.
• Review Accounts Receivable with Project Managers and assist with collection efforts.
• Process Accounts Payable, including vendor setup and invoice data entry.
• Provide miscellaneous assistance to the Accounting Manager as needed.
• Administrative Support
• Oversee daily office operations and maintain general office upkeep and organization.
• Monitor and order office supplies to ensure adequate inventory.
• Coordinate vendor lunch presentations, including scheduling and catering.
• Assist with planning and executing company events for the Dallas office.
• Schedule and coordinate internal and external meetings, including conference room arrangements.
• Serve as the primary point of contact for visitors, deliveries, and general office inquiries.
• Provide miscellaneous assistance to team members and Project Managers as required.

ATTRIBUTES & ABILITIES:

• Ability to work independently in a smaller office environment while staying connected with the broader team.
• Commitment to exceptional internal and external client service.
• Strong attention to detail and a high level of accuracy in all work.
• Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Effective verbal and written communication skills.
• Strong writing, editing, and proofreading abilities.
• Fast learner with the ability to adapt to changing needs and work both independently and collaboratively.
• Proficient in Microsoft Office Suite, with strong skills in Excel.
• Strong analytical and problem‑solving abilities.
• Self‑motivated and able to perform work with minimal supervision.

COMPANY CULTURE:

• Demonstrates strong leadership, communication, and relationship management skills.
• Ability to teach and mentor others.
• Effective listener and clear communicator.
• Respects the time of others; schedules and attends meetings timely and comes prepared.
• Acts with integrity, professionalism, and confidentiality.
• Promotes and upholds the Johnston culture. Honesty. Integrity. Respect.
• Embodies the attributes of an “Ideal Team Player” (Humble, Hungry, People Smart).

Johnston provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, marital status, sex, sexual orientation, gender identity, genetic information, pregnancy, national origin, age, disability, or protected veteran status. In addition to all Presidential Executive Orders and federal law requirements, Johnston complies with applicable state and local laws governing nondiscrimination in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.