Architectural Review Coordinator: Community Standards Pro

RealManage, LLC; San Diego (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

HSA (Required High-Deductible Medical)

FSA

Education Reimbursement

401K matching

Employee Assistance Program (EAP)

11 paid Holidays

Job summary

RealManage, LLC in San Diego, CA is seeking an ARC Coordinator to manage architectural review applications within the Community Standards Department. You will review submissions, communicate with residents, and help enforce CC&Rs to maintain neighborhood harmony and property values.

You will handle daily tasks, schedule monthly ARC meetings, draft minutes, and maintain thorough documentation while upholding RealManage's service standards and commitments to clients.

Qualifications

• Previous work experience in a community association, country club, architectural construction or engineering firm.
• Excellent verbal and written communication skills.
• Proficiency in MS Office applications (Word, Excel, and Outlook).

Responsibilities

• Handle day–to-day tasks and communication efficiently in a fast-paced environment.
• Adhere to the company’s guiding principles and respond to all calls/emails within 24 hours.
• Prepare and submit all landscape applications for CROA’s Landscape Architect review at least 4 hours per week.
• Scan and upload all applications into Ciranet for online ARC review daily.
• Include any new applications to the running agenda daily.
• Review Ciranet daily to verify if voting quorum has been met by committee.
• Draft meeting minutes and send out ARC letters for all online reviews based on ARC comments.
• Prepare monthly town hall ARC meeting agenda including, sending out notify neighbor letters, scan and send all applications to committee members, and post agenda on the front porch 48 hours prior to meeting.
• Facilitate monthly ARC meetings, draft minutes and send out post meeting letters to residents.
• Track approval and denial time frames for each application.
• Collaborate with inspector to get new photos after permit expires.
• Review completed ARC projects for compliance. Discuss with owners if out of compliance or the job is incomplete.
• Send withdraw and expired letters to owners and notate our records for expired projects.
• Complete ARC section for monthly community standards report.
• Provide assistance to owners with questions regarding ARC process and application
• Support the CAM with various projects and meetings as requested.
• Build and maintain positive relationships with residents to ensure high service levels, timely resolution of concerns, effective communication, and continuous improvement in community services.
• Attend monthly meetings and training as required.
• Conduct business with the highest standards of personal, professional, and ethical conduct at all times.
• Display exceptional ability to analyze and handle a variety of situations that could otherwise become potential problems.
• Prioritize and complete various projects and other work related tasks as needed and assigned.

Skills

Communication

Organization

Problem solving

Tools

MS Office

Job description

RealManage, LLC in San Diego, CA is seeking an ARC Coordinator to manage architectural review applications within the Community Standards Department. You will review submissions, communicate with residents, and help enforce CC&Rs to maintain neighborhood harmony and property values.

You will handle daily tasks, schedule monthly ARC meetings, draft minutes, and maintain thorough documentation while upholding RealManage's service standards and commitments to clients.