Onsite HOA Architectural Review Coordinator

RealManage, LLC; Rancho Santa Fe (CA); In loco; USD 36.000 - 41.000; Tempo pieno

Descrizione del lavoro

RealManage Elevated Onsite in Rancho Santa Fe, CA seeks an Onsite HOA Architectural Review Administrator to support the architectural department. This full-time role handles submittals, records, and contractor communications, aligning with clubhouse operating hours.

You will coordinate ECC/REC meetings, prepare agendas, track timelines, and assist with notices and documentation, reporting to the ECC Manager.

Mansioni

• Receive, log, and track all architectural submittals, ensuring completeness prior to review
• Maintain accurate and organized records of applications, approvals, revisions, and project status
• Prepare application files for ECC review, including plans, exhibits and supporting documentation
• Monitor application timelines and assistance, communicating deadlines, and requirements to applicants
• Assist in preparation of ECC & REC meeting agendas, packets and supporting materials
• Coordinate meetings, logistics, including scheduling, material packets, and room set up, including the Zoom link
• Attend ECC & REC meetings and assist with administrative follow-up and recording meeting minutes
• Prepare and distribute routine correspondence based on ECC and REC direction
• Serve primary contact for general architectural process inquiries
• Provide procedural guidance regarding application requirements, timelines, and fees
• Communicate status of days and request for additional information and update request spreadsheet
• Coordinate with homeowners, contracts, and consultants to ensure complete submittals
• Maintain Digital and Physical architectural records and accordance with the association standards
• Track key milestones, including approvals, deposits, and project timelines
• Assist with preparation and distribution of notices, letters, and documentation
• Support documentation and administrative processing of violations, including those referred to REC
• Partner closely with Private Lot Administrator to support work for coordination and consistency
• Provide administrative support to ECC Manager, including document preparation and tracking
• Assist with coordination between ECC, REC and other departments as directed
• Assist with special projects and process improvements as needed
• Other duties assigned by ECC Manager

Descrizione del lavoro

RealManage Elevated Onsite in Rancho Santa Fe, CA seeks an Onsite HOA Architectural Review Administrator to support the architectural department. This full-time role handles submittals, records, and contractor communications, aligning with clubhouse operating hours.

You will coordinate ECC/REC meetings, prepare agendas, track timelines, and assist with notices and documentation, reporting to the ECC Manager.