Architectural Review Coordinator

Associa; Pawleys Island (SC); On-site; USD 32,000 - 52,000; Full time

Job summary

Associa in Elgin, SC seeks an Architectural Review Committee (ARC) Coordinator to support its HOA community. You will manage the ARC review process, acting as the primary liaison between homeowners, ARC members, community managers, and the board.

Responsibilities include coordinating applications, maintaining logs, preparing meeting materials, recording decisions, and ensuring compliance with architectural guidelines and timelines. Strong communication and detail orientation are essential.

Qualifications

• 1+ year of customer service, administrative, and clerical experience.
• Experience in HOA/community management or construction preferred.
• Strong written and spoken communication.
• Detail-oriented with good prioritization and problem solving.
• Self-motivated and proactive team player.

Responsibilities

• Coordinate and administer all ARC applications and requests.
• Maintain logs and tracking for review timelines.
• Review submissions for completeness and notify deficiencies.
• Prepare ARC meeting agendas and packets.
• Record ARC decisions and issue notices of approval or denial.
• Maintain architectural records and digital files.
• Work with community managers to implement ARC decisions.
• Provide guidance on requirements and procedures to homeowners.
• Monitor compliance with modifications and standards.
• Perform other duties as assigned.

Skills

Customer service

Communication skills

Time management

Team player

Education

High School Diploma or GED

Tools

Microsoft Office

Association management software

Job description

Waccamaw Associa is hiring an Architectural Review Committee (ARC) Coordinator to support its HOA community in Elgin, SC.

The ARC Coordinator manages the architectural review process for homeowners associations, ensuring applications are reviewed in accordance with governing documents, architectural guidelines, and board directives. The position serves as the primary liaison between homeowners, ARC members, community managers, and board members.

Key Responsibilities

• Coordinate and administer all ARC applications and requests.
• Maintain application logs and tracking systems for compliance with review timelines.
• Review submissions for completeness and communicate deficiencies to applicants.
• Prepare ARC meeting agendas, packets, and supporting documentation.
• Record ARC decisions and distribute approval, denial, or modification notices.
• Maintain architectural records and digital files.
• Work with community managers to ensure ARC decisions are properly implemented.
• Provide guidance to homeowners regarding application requirements and procedures.
• Monitor compliance with approved modifications and community standards.
• Other duties as requested.

Requirements

• High School Diploma or GED Required.
• 1+year of customer service, administrative, and clerical experience.
• Experience in HOA/community association management, construction, architecture, or administrative support preferred.
• Excellent communication skills, written and spoken.
• High level of customer service skills.
• Attention to detail, ability to prioritize tasks, problem solve, work efficiently, and mange time well.
• Self-motivated, proactive, detail oriented and a team player.
• Proficiency in Microsoft Office Suite and association management software.

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Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

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