Architectural Project Coordinator

Alpha Phi; Denver (CO); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental and Vision plans

Generous PTO and 13-15 paid holidays

401k with employer match

Paid Family Leave

Employee Assistance Program

Disability Insurance

Life Insurance

Job summary

Alpha Phi seeks an Architectural Project Coordinator to oversee CapEx projects for sorority houses nationwide. Responsibilities span from concept through closeout, including budgeting, scope, and design coordination with contractors and vendors.

The role requires construction knowledge, reading drawings, and strong communication with internal teams and external partners. Travel to project sites will be needed to inspect and resolve field issues.

Qualifications

• Bachelor’s degree or above in Construction Management, Architecture, Engineering or related field.
• 3-5 years of experience in construction, architecture, interior architecture, design-build or a related field.
• PMP or other professional project management certification preferred.
• Experience with multifamily, retail, healthcare or hospitality portfolios is a plus.

Responsibilities

• Lead full-cycle CapEx project management: concept development, budgeting, scope writing and design coordination through procurement, construction and closeout.
• Manage annual and multi-year CapEx budgets aligned with property long term plans and goals.
• Create and maintain project schedules with milestones and deadlines.
• Collaborate with asset managers, property managers, consultants, and design partners to identify and outline capital needs.
• Oversee RFP processes, contractor selection, and contract alignment for architecture, engineering, and construction services.
• Coordinate with general contractors, architects, engineers, permitting authorities and volunteer groups.
• Hold vendors and consultants accountable to quality work within contracts.
• Ensure delivery on time, within budget, and to quality/safety standards.
• Monitor and report weekly on progress, risks, and financial performance.

Skills

Design and construction

Reading drawings

Architectural finishes

Budgeting and forecasting

Regulatory requirements

Contract management

Communication skills

Travel willingness

Education

Bachelor’s degree or above in Construction Management, Architecture, Engineering or related field

Job description

Division: 1872 Properties
Reports to: Senior Manager of Project Design and Construction
Direct Reports: None
Job Status: Full-time, Exempt
Location: Denver, CO or Remote

Position Summary:

The Architectural Project Coordinator supports the planning, design coordination, and construction of a diverse portfolio of capital improvement projects in Alpha Phi sorority houses across the country.

This position combines project coordination, construction knowledge, architectural finish selection, and contractor coordination. The ideal candidate understands how buildings are constructed and is comfortable working with contractors, architects, interior designers, vendors, and consultants.

Projects may range from small bathroom and kitchen renovations to major renovations, additions, waterproofing projects, building-envelope improvements, and new construction.

This position will work closely with the Interior Design team but will have a distinct focus on the architectural and construction components of a project. The Interior Design team will lead FF&E, furniture, décor, and overall interior aesthetic selections. This position will focus on permanent building materials, construction details, constructability, and contractor coordination.

The Project Coordinator role should be highly organized and results-driven while overseeing the full lifecycle of Capital Expenditure (CapEx) projects across a diverse portfolio of 40 to 50 sorority house properties. The role will be responsible for planning, budgeting, executing, and closing projects related to property upgrades, renovations, system improvements, and proactive planning initiatives.

This role requires strong vendor management, technical construction knowledge, and the ability to manage multiple projects simultaneously while coordinating with internal teams, external vendors, and key stakeholders.

Key Job Responsibilities:

• Lead full-cycle CapEx project management: from concept development, budgeting, scope writing and design coordinating through procurement, construction and closeout.
• Manage and maintain annual and multi-year CapEx budgets aligned with property long term plans and goals. Help forecast potential project costs through research and experience.
• Create and maintain project schedules including significant milestones and deadlines to identify project progress.
• Collaborate with asset managers, property managers, consultants, and design partners to identify, prioritize, and outline capital improvement needs.
• Oversee RFP processes, contractor selection, and contract alignment for architecture, engineering, and construction services.
• Coordinate and communicate with external stakeholders, including general contractors, architects, engineers, permitting authorities and volunteer groups.
• Hold vendors and consultants accountable to quality work and within contractual agreements.
• Ensure project delivery on time, within budget, and to expected quality and safety standards.
• Monitor and report weekly on project progress, risks, and financial performance to internal leadership. Keep associated teams informed on budget and progress.
• Utilize high level problem-solving skills to work through hurdles and known issues that arise on projects.
• Manage documentation including scope of work, construction drawings, contracts, change orders, invoices and closeout packages. In some cases, assist in the creation of such documents.
• Support Senior Manager in delivery of extension or special projects as needed.
• Travel to project sites as needed to perform inspections, oversee construction and resolve field issues.
• Give and receive written and verbal instructions in a clear and professional manner.

Position Qualifications:

• Bachelor’s degree or above in Construction Management, Architecture, Engineering or related field. Experience may be considered in lieu of degree.
• 3-5 years of experience in construction, architecture, interior architecture, design-build or a related field
• Strong interest in both design and construction
• Understanding construction means and methods
• Ability to read and interpret architectural drawings and construction documents
• Experience with architectural materials and finishes
• PMP or other professional project management certification preferred
• Experience with multifamily, retail, healthcare or hospitality portfolios is a plus
• Familiarity with capital planning methods and asset management systems
• Proven experience managing CapEx projects in residential, commercial, mixed-use or hospitality sectors
• Strong knowledge of building systems, constructions methods, contracts and regulatory requirements
• Exceptional budgeting, cost control and financial forecasting skills
• Strong organizational, time management, and multi-tasking skills with the ability to oversee 15-20 concurrent active projects with efficiency.
• Proficient with project management methods and tools proven to produce great results
• Excellent communication and negotiation skills both verbal and written
• Willingness to travel for site visits, installs and facility openings (must have current driver’s license to rent cars while making site visits as well as a U.S. Passport or be willing to obtain one to visit properties in Canada)

Physical Requirements and Essential Functions:

• Able to perform duties with prolonged periods of sitting at a desk and working on a computer
• While on site visits, able to perform duties with prolonged periods of standing and walking, and semi-frequent pulling, pushing, lifting and bending
• Must have the ability to visually read and interpret digital content on screens and printed materials for extended periods, with or without reasonable accommodation
• While on site visits, easily able to ascend and descend 2-4 flights of stairs routinely throughout the day
• Must be able to lift 50 pounds at times
• Travel: 30%-40%

Benefits Provided:

• Medical, Dental and Vision plans
• Generous PTO plan and an additional 13-15 paid holidays per year
• Paid Time Off (PTO) provided meets or exceeds the paid sick leave requirements under the Colorado Health Families and Workplaces Act (HFWA)
• 401k with employer match
• Paid Family Leave
• Employee Assistance Program
• Short- and Long-Term Disability Insurance
• Life Insurance equivalent to annual salary (up to policy limits)

Compensation:

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Alpha Phi, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $70,000 to $75,000.