Capital Projects Lead

ACCO Engineered Systems; Pasadena (CA); On-site; USD 133,000 - 172,000; Full time

Job summary

ACCO Engineered Systems in Pasadena, CA is seeking a Capital Projects Lead to drive day-to-day execution of new facility builds, large-scale renovations, and tenant improvements. You will be the primary liaison among internal operations, architects, engineers, contractors, and vendors to ensure projects stay on schedule and within budget.

The role covers the full lifecycle from concept through commissioning, requiring strong leadership and collaboration to manage multiple complex construction

Qualifications

• Bachelor's degree in Architecture, Engineering, Construction Management, or related field.
• Minimum of 3 years of leadership experience in the building design and construction industry or in commercial construction project management.
• Active project management or design certifications (PMP, LEED, or AIA) are desirable.
• Excellent written and oral communication skills with cross-functional collaboration.

Responsibilities

• Oversee facility builds, renovations, and tenant improvements from concept to turnover.
• Develop detailed budgets, work schedules, and resource plans with department managers.
• Coordinate with architects, engineers, and contractors to ensure safety, quality, and regulatory compliance.
• Review vendor invoices, change orders, and pay applications; maintain project documentation.
• Lead coordination meetings and provide regular status updates on schedules and milestones.
• Identify day-to-day issues and escalate major changes as needed.
• Manage external and internal teams to ensure timely delivery of scopes of work.

Skills

Leadership

Project Management

Budgets

Scheduling

Communication

Problem Solving

Cross-functional

Regulatory Compliance

Vendor Management

Team Coordination

Education

Bachelor's degree in Architecture, Engineering, Construction Management, or related field

Tools

PMP

LEED

AIA credentials

Job description

Job Summary:

The Capital Projects Lead is responsible for the day-to-day execution, coordination, and delivery of the company's new facility builds, large-scale renovations, and tenant improvements. This role serves as the primary point of contact between internal operations, architects, engineers, contractors, and vendors to ensure specific capital projects are completed safely, on schedule, and within the approved budget.

The Capital Projects Lead provides leadership throughout the entire project lifecycle from initial concept and design through commissioning and final turnover. The Lead has practical project management experience in commercial construction, a highly collaborative communication style, and the ability to manage multiple moving parts without losing sight of technical quality and safety.

Essential Duties and Responsibilities:

• Manages the execution of assigned facility builds, renovations, and tenant improvements from initial concept and site assessments through punch-list completion and final turnover.
• Assists in conducting initial site assessments, operational due diligence, site layout planning, and developing initial conceptual layouts and scoping documents.
• Collaborates with the department manager to develop detailed project budgets, work schedules, resource plans, and project timelines.
• Identifies and resolves day-to-day project issues, coordination conflicts, and schedule impacts, escalating major change events to the department manager as needed.
• Oversees the design phase of assigned projects, managing external architects, design engineers, and internal engineering resources.
• Coordinates closely with internal operations resources regarding the scheduling and execution of self-performed technical scopes of work.
• Reviews design and constructability documents to ensure operational efficiency, regulatory compliance, work safety, and alignment with company standards.
• Manages and directs general contractors, subcontractors, specialized vendors, and consultants throughout the project lifecycle.
• Reviews and approves vendor invoices, project change orders, and subcontractor pay applications while maintaining comprehensive project documentation.
• Leads project coordination meetings and provides regular, detailed status updates on schedules, budgets, and milestones to the department manager.
• Performs other duties as assigned.

Position Requirements (Work Experience, Skills, Licenses, etc.):

• Extensive technical knowledge of commercial building design, spatial layouts, construction budgeting, scheduling, procurement, and risk management.
• Strong analytical and problem-solving capabilities to handle day-to-day project challenges, logistics conflicts, and design issues.
• Demonstrated ability to manage multiple complex construction and renovation projects simultaneously in a fast-paced environment.
• Excellent written and oral communication skills, with the ability to facilitate coordination internally with executive leadership and externally with vendors.
• Strong diplomatic and interpersonal skills to build collaborative partnerships across diverse departments and external agencies.
• Proven ability to listen effectively, evaluate confidential situations, and determine appropriate courses of action under tight deadlines.
• High attention to detail, flexibility, and creative thinking while maintaining a professional perspective under high-pressure scenarios.
• Demonstrated knowledge, sensitivity, and proactive support of equal opportunity, workplace diversity, and multiculturalism.

Education and Experience:

Required:

• Bachelor's degree in Architecture, Engineering, Construction Management, or a related technical field.
• Minimum of 3 years of leadership experience in the building design and construction industry or in commercial construction project management.

Desired:

• Active project management or design certifications (such as PMP, LEED, or AIA credentials.
• Continuous commitment to self-directed professional education, technical best practices, and peer mentoring.

ACCO Competencies:

• Proactivity/Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Motivation/Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity/Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• People Skills: Is approachable and gains the mutual trust and respect of others. Understands people's strengths & weaknesses and actively seeks to understand other perspectives.
• Communication: Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to the organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Problem-Solver: Ability to identify, analyze, and solve problems in support of personnel, group, department, or organizational objectives.
• Execution: Effectively takes a vision and translates into action by including the right people. Identify and remove barriers, when possible, to achieve results. Demonstrates appropriate compromise, effective time management, prioritization practices and holds team members (including themselves) accountable for their performance/conduct.
• Professionalism: Respectfully observes and challenges the status quo with intent for improvement. Can take direction, accept feedback, and take full responsibility for their actions. Lead by example through positive influence and ethical leadership with consideration of the entire organization.

Job Responsibility Level:

No direct reports

Travel Requirements:

Travel to (field, shop, project site) may be required 15-25% of the time.

Hours:

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor. Work outside of regular hours may occasionally be necessary to meet business needs.

Physical Demands:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Prolonged sitting.
• Frequently required to reach with hands and arms.
• Occasionally required to stand; walk and stoop, kneel, crouch.

Competitive Wages:

$133,000.00 to $171,500.00 Annual Salary. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.